Tax Compliance Specialist

Job Description

Job Description

A confidential search is underway for a highly organized and compliance-focused Excise Tax Specialist to support our growing national distribution business. This role is primarily excise tax reporting, sales tax analysis, PACT Act compliance, and multi-state regulatory research, making it ideal for someone who is highly detail-oriented and comfortable working in a regulated environment.

Key Responsibilities

Regulatory Compliance & Tax Reporting (Primary Focus)

• Prepare monthly Excise Tax Reports for multiple states, ensuring compliance with all tobacco, vapor, alternative-product, and related sales-tax regulations.
• Complete all PACT Act Monthly Reports, ensuring accuracy in shipment data, customer details, and product categories.
• Conduct excise tax and sales tax research to ensure correct product classifications, filings, and registrations.
• Manage all licenses and renewals, including tobacco permits, vape registrations, wholesale dealer licenses, and other regulatory authorizations.
• Maintain audit-ready records and track regulatory updates affecting reporting deadlines and requirements.

Other Accounting Department Duties (as needed):

Accounts Receivable Related:

Invoicing & Order Processing

• Release sales orders from credit hold in the accounting system.
• Handle collecting for major retail partners
• Prepare and distribute monthly customer statements
• Support clean revenue reporting through timely and accurate billing processes.

EDI Processing & Customer Reporting

• Generate EDI transmissions for key customers.

Payments, Cash Application & Reconciliation

• Run weekly ACH batches.
• Enter and post customer deposits as needed.
• Accurately apply remittances and resolve discrepancies.
• Assist with AR aging reviews and account reconciliation.

Accounts Payable Related:

·       Serve as backup to AP team members for entering an invoice or issuing payment

Qualifications

• 2–5 years of experience in accounting
• Preferred: Experience with sales tax reporting, excise tax reporting, and tax research.
• Strong familiarity with regulatory reporting cycles and requirements.
• Experience with PACT Act reporting or regulated-product categories is a plus.
• Advanced attention to detail and accuracy in data handling.
• Strong Excel skills (pivot tables, VLOOKUP/SUMIF preferred).
• Ability to manage recurring deadlines with minimal supervision.
• Strong communication skills and professionalism.

What We Offer

• Competitive compensation
• Health, dental, and vision insurance
• Short-Term Disability
• Long-Term Disability
• 401(k) with employer contribution
• Paid time off and holidays

Stable, supportive, and growth-oriented work environme

We are a leading national distributor of high-quality products for stores/chains located throughout the continental US laser focused on delivering exceptional service and value to our customers.

Company Description

We are a leading national distributor of high-quality products for stores/chains located throughout the continental US laser focused on delivering exceptional service and value to our customers.