AI-Fluent Operations Coordinator / Executive Assistant

Seamless Assist

AI-Fluent Operations Coordinator / Executive Assistant

Seamless Assist is seeking a highly organized Executive Operations Coordinator to support executive productivity and day-to-day operations in a fast-paced remote environment. This role focuses on calendar management, communication, operational coordination, and structured workflow support, while leveraging AI tools to improve efficiency.

Candidates must be available during PSTEST business hours and have B2+ English proficiency.

Key Responsibilities

Manage executive calendars, scheduling, and meeting coordination across time zones
Organize and prioritize executive inbox communications
Draft professional emails, reports, and documentation
Track deadlines, tasks, and follow-ups for leadership
Prepare meeting agendas, notes, and action items
Maintain organized digital filing and documentation systems
Support cross-functional communication and operational coordination
Conduct research and compile information for executive decision-making
Use AI tools (ChatGPT or similar) to assist with drafting, summarizing, and workflow organization

Requirements

13 years experience in executive support, administrative, or operations coordination roles
Availability during PSTEST business hours
B2+ English proficiency
Strong organizational and multitasking skills
Proficiency with Google Workspace or Microsoft Office
Ability to work independently with minimal supervision
High level of professionalism and discretion

Seamless Assist

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Vacancy posted 1 day ago

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