Scheduling Expeditor

ABOUT LOVING

LOVING is a landscape, hardscape, sod, and outdoor living company serving residential and commercial clients across the Carolinas. We operate in Charlotte, the Triad, Raleigh, Greenville, Columbia, and Asheville. We build the outdoor spaces people actually live in. Patios, retaining walls, sod installs, full outdoor living builds, from the ground up and at scale. Thousands of installs a year. Millions of square feet of sod. Crews running across active job sites every day in every market. Behind every one of those finished yards is a logistics operation that keeps the whole thing moving. Every paver, every pallet of sod, every piece of equipment touches a truck before it touches a job site. That's where this role lives, and that's why it matters.

DESCRIPTION

A crew can't build a job that isn't scheduled, and they can't build it with materials that never showed up. Those two things, the schedule and the materials, are the difference between a productive day and a wasted one. At LOVING, one person owns both. LOVING is looking for a Scheduling Expeditor who keeps the entire production calendar moving and makes sure every job has what it needs before the crew ever pulls up to the site.

This is an operations role that sits right between the field and the supply chain. You'd be coordinating crew schedules, assigning jobs, ordering materials, tracking deliveries, and making sure nothing stalls, slips, or shows up at the wrong place on the wrong day. When you do it well, crews roll out with a plan and the materials to execute it. When it falls apart, everyone feels it before 9 a.m.

WHAT YOU OWN

• Build and manage the daily and weekly production schedule. Assign jobs to crews based on location, scope, crew capability, and priority. Make sure the calendar is tight, realistic, and accounts for weather, crew availability, and job complexity. A schedule that looks good on paper but falls apart by noon isn't a schedule.
• Coordinate with Field Managers on job assignments and crew deployment. You're the link between the office and the field. Field Managers need to know what's coming, what changed, and what's next. Keep them informed and keep the schedule aligned with what's actually happening on the ground.
• Order materials for every job before the crew needs them. Sod, pavers, plants, gravel, mulch, soil, whatever the job calls for. Get the quantities right, get the timing right, and get the vendor confirmed. A material order that's late or wrong costs the crew a day and costs LOVING money.
• Track and confirm deliveries. Know what's been ordered, what's been shipped, when it's arriving, and where it's going. Follow up with vendors when something is late, short, or wrong. Don't wait for the crew to tell you the delivery didn't show up. Know before they do.
• Manage vendor relationships. Build and maintain relationships with the suppliers LOVING depends on. Know who's reliable, who's not, and who can turn something around fast when you need it. Negotiate pricing when appropriate and flag cost changes before they hit the budget.
• Expedite jobs that are stalling. If a job is stuck because of materials, scheduling gaps, weather delays, or anything else, it's your job to unstick it. Find out what's holding it up, solve it, and get the job back on track. The word "expeditor" is in the title for a reason.
• Coordinate material needs with the yard and delivery TEAM. Work with the Inventory Specialist and CDL drivers to make sure materials are received, staged, and loaded correctly. What you order has to match what gets prepped, and what gets prepped has to match what the crew needs on site.
• Manage purchase orders and keep records clean. Every material order should have a PO, every PO should be accurate, and every delivery should be reconciled against what was ordered. Clean records protect the budget and prevent disputes with vendors.
• Monitor material costs and flag variances. Know what materials should cost and speak up when something is off. Price creep on high-volume materials like sod and pavers adds up fast. Catching it early saves real money.
• Keep the schedule and material pipeline visible. Field Managers, operations leadership, and the yard TEAM all need to see what's coming. Whether it's a shared calendar, a board, or a system, keep the information current and accessible so nobody is guessing.
• Anticipate problems before they become emergencies. A good expeditor doesn't just react. You see the conflict coming, the double-booked crew, the vendor who's been slow, the job that's going to need more material than what's on the PO, and you handle it before it blows up.
• Step in where you're needed. Some days the job goes beyond this list. When the TEAM needs a hand, you're there. That's just how this TEAM runs.

Requirements

WHO YOU ARE

• Experience in scheduling, dispatching, or production coordination in a field-services, construction, or landscape environment. You've managed a calendar that other people's days depend on and you know what it takes to keep it running.
• Experience ordering materials and managing vendor relationships. You've placed orders, tracked deliveries, followed up when things went wrong, and built the kind of vendor relationships where you can pick up the phone and get answers fast.
• Strong organizational skills and the ability to manage multiple moving pieces at once. Crews, schedules, material orders, deliveries, vendor timelines. If you can't hold all of it in your head and keep it straight, this role will bury you.
• Clear, proactive communication. You'll be talking to Field Managers, drivers, vendors, and the yard TEAM constantly. The people who do this role well communicate before they're asked, not after something falls apart.
• Comfort working in a fast-paced operation where the schedule can change by the hour. Weather, crew issues, material delays, priority shifts. If you need a plan that never changes, this isn't the right fit. If you're good at adjusting without losing the thread, you'll thrive here.
• Proficiency with scheduling tools, spreadsheets, and operations software. You don't need to be a tech expert, but you need to be comfortable working in systems and keeping data clean.

Nice to have (but not required):

• Experience with landscape or construction material procurement (sod, hardscape, plant material, aggregates).
• Familiarity with purchase order processes, inventory systems, or work order management tools.

HOW WE HIRE (and yes, it's this simple)

Step 1: A 30-minute phone interview. We talk through logistics, get a feel for each other, go over the role and the company, and see if it's a fit for both of us. No trick questions, no weird panels. Just a real conversation.

Step 2: You come in and meet the TEAM in person. See the trucks, see the yard, see how we actually operate.

That's it. Two steps. And we've made offers the same day as the in-person more than once. When we find the right person, we don't sit around and think about it. We move.

Benefits

BENEFITS

Full-time, year-round. This is not seasonal or contract work. This is a career.

Health, dental, and vision insurance.

401(k) with company contribution.

Paid time off and company holidays.

Training, certifications, and development. We invest in people who want to grow. If you want more responsibility, tell us. We'll help you get there.

A real path forward. We promote from within whenever we can. People who show up, drive well, and want more don't stay in the same seat. That's how we've built every level of this operation.

A TEAM that shows up for each other. From dispatch to the field, the people here care about the work and the people doing it. You'll feel that on day one.

EQUAL EMPLOYMENT OPPORTUNITY

LOVING is an equal opportunity employer committed to building a TEAM that reflects the communities we serve.

We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. All employment decisions are based on qualifications, merit, and the needs of the business.

We welcome candidates of every background. We don't require a degree for this role. If you can drive, you take pride in your work, and you show up ready every day, we want to hear from you.

LOVING complies with all applicable federal, state, and local employment laws, including the Fair Credit Reporting Act (FCRA) regarding background checks and motor vehicle record reviews. All pre-employment screening is conducted in accordance with applicable law, and candidates will be notified and given the opportunity to respond before any adverse action is taken.