Legal Billing Specialist ( Hybrid )

A bit about us:

Our client is a distinguished and forward-thinking law firm with a longstanding history of providing exceptional legal services. Known for its collaborative culture, innovative solutions, and unwavering commitment to excellence, the firm serves a diverse range of clients, including prominent corporations, government entities, and high-profile individuals.

With a global presence and a team of top-tier professionals, our client fosters an inclusive and dynamic work environment where every team member plays a crucial role in delivering world-class results. They value integrity, innovation, and a dedication to delivering outstanding client service.

As a member of their team, you'll be part of a highly respected organization that prioritizes professional growth, collaboration, and the pursuit of excellence in every aspect of its operations.

Why join us?

• Comprehensive health benefits package
• PTO package
• 401k
• Growth opportunities
• Hybrid Flexibility ( 2 days remote / 3 days in office)

Job Details

Are you a detail-oriented professional with a passion for precision and problem-solving? Do you thrive in a fast-paced, collaborative environment where your contributions make a real impact? If so, we want to hear from you!

We're seeking a Legal Billing Specialist to join our dynamic team in our New York office. Reporting to the Billing Supervisor, you'll play a key role in ensuring seamless client billing operations and compliance with client-specific guidelines. This is a fantastic opportunity to showcase your analytical, organizational, and customer service skills in a supportive, growth-focused environment.

What You'll Do
As our Legal Billing Specialist, you'll take ownership of critical billing functions, including:

Client Billing & Compliance

Set up matters with proper coding, rates, and task codes to ensure alignment with client billing guidelines.
Collaborate with attorneys, assistants, and eBilling vendors to resolve discrepancies and maintain accurate billing records.
Invoicing & Reporting

Prepare and process client bills, including generating proformas, editing narratives, and creating LEDES files.
Develop budgets, billing forecasts, and custom reports for clients and internal management.
Collections & Follow-Up

Proactively manage past-due invoices, coordinating with attorneys and clients to resolve payment issues.
Submit eBills, address rejections, and ensure invoices are approved and paid through various eBilling platforms.
Be the Go-To Expert

Serve as the main point of contact for billing-related inquiries from attorneys, clients, and firm leadership.
What Makes You a Great Fit
We're looking for someone who brings more than just experience to the table. You're:

Tech-Savvy: Proficient in billing software (Elite or Aderant preferred, 3E a plus) and skilled in Microsoft Excel.
Analytical & Detail-Oriented: You thrive on solving problems and delivering accurate, high-quality work.
Communicative: Your excellent written and verbal communication skills make collaboration effortless.
Self-Motivated: You can juggle multiple tasks, work independently, and adapt to a fast-paced environment.
Customer-Focused: You bring a positive, solutions-oriented approach to client and team interactions.
Qualifications
Bachelor's degree required, preferably in Business, Accounting, Finance, or a related field.
Experience in legal billing or a similar role is a strong plus.

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