Project Billing Coordinator

Project Billing CoordinatorJoin a company that's built to last. Looking for a stable role where your work truly matters? Our client is a family-owned construction company with nearly 100 years of success across the Midwest. They've built their reputation on quality, trust, and long-standing relationships—and they're looking for a dependable administrative assistant to help keep operations running smoothly.Why you'll love this role:Stable company with strong, supportive leadershipTight-knit, team-oriented culture where you're valuedOpportunity to learn, grow, and expand your skillsVariety in your day—no two days are the sameWhat you'll do:Support project managers with monthly billings, pay applications, and lien waiversAssist with job setup and work orders, including budgets, phase codes, and change ordersHelp process timekeeping, payroll support, accounts receivable (A/R), and accounts payable (A/P)Coordinate subcontractor purchase orders, insurance certificates, and compliance documentationMaintain accurate, organized project and job filesProvide general administrative support to the project and office teamsWhat you bring:2+ years of administrative experience (construction or trades experience is a plus)Strong organizational skills with the ability to manage multiple prioritiesClear, professional communication skillsProficiency in Microsoft Office (Excel, Word, Outlook)Bonus points if you have:Experience supporting construction projects or working with subcontractorsFamiliarity with billing, compliance paperwork, or job costingDon't meet every requirement? Apply anyway.Our client values reliability, a positive attitude, and willingness to learn just as much as experience. If you're detail-oriented and enjoy supporting a team, we encourage you to apply.Keywords: Administrative Assistant, Construction Administrator, Office Coordinator, Project Assistant, Construction Office Support, Accounts Payable, Accounts Receivable Creative Financial Staffing