Accounts Payable HR Assistant

Job Description

Job Description

SUMMARY:

The Accounts Payable & HR Assistant is a general clerical position in our Accounting/HR Department. This position is responsible for processing accounts payable invoices through a paperless system and initiating timely payment according to vendor terms. This role reviews vendor statements and identifies issues in a timely manner to ensure no interruption in the flow of goods and services to the company. The Accounts Payable & HR Assistant also provides administrative support on all personnel matters and payroll processing while utilizing ADP TotalSource.

DUTIES AND RESPONSIBILITIES:

• Retrieve invoices from emails, vendor portal locations and mail
• Review all invoices for appropriate documentation and approval according to company policy
• Sort, code, match, and enter invoices into ERP system
• Process electronic payments and check runs
• Create debit memos for returns to vendor
• Record sales and use tax appropriately
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Research and resolve invoice discrepancies and issues
• Monitor accounts and reconcile vendor statements to ensure payments meet terms and all discounts are taken
• Compile monthly reports and reconciliations
• May assist with month-end closing activities
• Provide supporting documentation for audits or projects
• Prepare payroll for processing
• Maintain documentation of detailed procedures
• Process annual 1099’s
• Perform customer service functions by answering applicant and employee questions
• Maintain records, reports, and logs pertaining to employees and applicants
• Assist with recruitment and hiring process
• Conduct new employee orientation, pre-employment screening, reference checks
• Prepare new employee files and verifies I-9 documentation
• Participate in benefits administration to include benefit enrollment for new employees, claims resolution, change reporting, and approving invoices for payment
• Assist with the processing of terminations
• May be asked to perform other duties at a lower level or higher level of proficiency or not related to this classification **
  **

QUALIFICATIONS:

• High School diploma or GED
• Minimum 2 years accounts payable or bookkeeping experience
• Minimum 1 year human resources experience
• Knowledge of accounts payable and general accounting procedures
• Proficiency with Microsoft Excel, Word, and Outlook
• Technology proficiency with computers for office software, communication tools, and digital record keeping
• Excellent data entry skills
• Other skills required:
  • Detail oriented to ensure accuracy
  • Effective verbal and written communication skills along with excellent interpersonal skills
  • Strong organizational and planning skills
  • Ability to work under pressure, prioritize, and complete multiple tasks within strict deadlines
  • Use logic and reasoning to offer solutions to problems
  • Exercise judgment and maintain confidentiality
  • Ability to maintain confidential and meticulous records
  • Work with integrity, dependability, and initiative

COMPETENCIES:

• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally required to stand.
• Occasionally required to walk.
• Continually required to sit.
• Continually required to utilize hand and finger dexterity.
• Occasionally required to climb, balance, bend, stoop, kneel or crawl.
• Frequently required to talk or hear.
• While performing the duties of this job, the noise level in the work environment is usually quiet.
• The employee must occasionally lift and/or move up to 20 pounds.
• Specific vision abilities required by this job include close vision.

ABOUT THE COMPANY:

EE Technologies is an electronics manufacturer in south Reno. Hours are 7:00am - 5:00pm Monday - Thursday, and 7:00am - 4:00pm every other Friday. Benefits include:

• Every other Friday off
• Medical, dental, vision, life, and disability insurance available first of the month after hire
• PTO
• 9 Paid Holidays
• 401(k)