Shipping & Receiving Specialists

Job Description

Job Description

About the Role

The Shipping & Receiving Specialist oversees the entire shipping and receiving process, ensuring accurate handling of materials, proper documentation, and effective inventory management. This role leads daily operations, coordinates shipments, verifies inbound and outbound goods, and supports inventory control activities while maintaining compliance with quality and safety standards. The S/R Specialist will work independently and collaboratively to optimize shipping and receiving workflows, troubleshoot operational challenges, and contribute to team training and development.

Role Responsibilities

• Receive, inspect, and verify the accuracy and quality of incoming shipments, including checking for damage and compliance with purchase orders.

• Lead morning start-up meeting and initiate the shift.

• Process incoming and outgoing shipments in the system, generate shipping/receiving documentation, and track all logistics activities.

• Match purchase orders to sales orders, prepare outgoing shipments, and ensure completeness, accuracy, and integrity of all documentation.

• Verify quantity and inspect inbound items, label inbound materials.

• Select shipments for the day/week and prepare picking lists for sales orders (SO).

• Update container information and print container documents

• Book trucks and pickups; manage shipments and drop shipments.

• Data entry for small parts and sales orders; create Advance Shipping Notices (ASN).

• Organize warehouse space for efficient storage and retrieval of materials, including managing high-density storage and staging areas.

• Coordinate delivery schedules with carriers, freight forwarders, and internal stakeholders to ensure timely receipt and dispatch of goods.

• Maintain accurate inventory records, conduct cycle counts, reconcile discrepancies, and support periodic audits.

• Operate forklifts, pallet jacks, and other warehouse equipment safely and according to company protocols.

• Provide excellent customer service by responding to internal and external inquiries, resolving shipping/receiving issues, and escalating concerns as needed.

• Ensure compliance with EHS standards, company 5S policy, and all safety regulations.

• Performs other related duties as assigned.

Qualifications

• Associate or bachelor’s degree in a relevant field preferred.

• Minimum 5 years of experience in warehouse operations, including shipping, receiving, warehouse management, and material handling equipment operation.

• Proficient in MS Office Suite (Word, Excel, Outlook), ERP systems, and logistics/inventory management software.

• Strong problem-solving, analytical, and multi-tasking skills with attention to detail.

• Demonstrated ability to manage multiple responsibilities, deliver results on time, and implement continuous improvement projects.

• Excellent communication skills and resilience under pressure.

About Airsys

At Airsys, we develop innovative and pioneering cooling technologies for not just the next generation, but the next century. We're reshaping the cooling industry so critical systems work uninterruptedly, with maximum capacity, and in an environmentally responsible manner. We provide a wide range of cooling solutions, including Medical, Data Center, Telecom, Semiconductor Manufacturing, and Energy Storage.

Our Mission is to sustain the critical infrastructure our modern society relies on by promoting efficient, reliable, and ecological cooling solutions.

Disclaimer

The above description outlines the general nature and level of responsibilities associated with this role and is not exhaustive. Background checks and drug screens may be required. We are an equal-opportunity employer committed to fostering an inclusive and diverse workplace.

We are an Equal Opportunity Employer. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other status protected under federal, state, or local law.