Loan Document Preparation Specialist II

Document Preparation Specialist

If you are someone with commercial loan assistant experience who desires to shift their focus to the operational side of banking, you'll find an ideal fit in the Document Preparation Specialist role. If you enjoy the precision behind the process ensuring documentation is accurate, maintaining compliant loan files, and driving efficiency across the lifecycle of the loan this role lets you leverage your existing expertise in a more structured, detail-driven environment. You'll move from managing borrower relationships to being the critical engine behind the scenes, supporting loan processing, documentation, and system accuracy while partnering closely with internal teams to keep everything running smoothly.

Job Summary

The Document Preparation Specialist II is responsible for preparing consumer and commercial loan documents including real estate secured loans, land trust mortgage loans, asset-based lines of credits, letters of credit and complex credits involving tenants-in-common. Works with the lending staff as well as loan operations staff to ensure documents are completed accurately and timely.

Essential Functions (Responsibilities)

• Assists lending staff on pre-closing documentation required for loan document preparation and loan closing.
• Works with lending staff (and Legal counsel, if applicable) to address any discrepancies and/or deficiencies with any request for a loan; processes and addresses concerns to develop a solution by analyzing information collected.
• Reviews and validates documentation collected by retail staff (i.e., lien/UCC searches, title searches, titles, certificates of ownership, flood determinations, etc.) to check for accuracy, completeness and compliance with loan approval.
• Reviews approved credit memos to determine type and structure of the loan in order to correctly identify and produce loan documents that accurately represent the loan commitment and terms offered to the borrower.
• Gathers all documents for loans, ensure adherence to all approved terms and conditions and proper perfection of all collateral within requested turnaround time.
• Resolves errors and/or discrepancies on document requests, by effectively communicating through responding in a professional and timely manner while maintain effectiveness when working on time sensitive transactions.
• Exercises awareness regarding possible suspicious activity, money laundering or fraudulent behavior and reports any such incidents to the BSA department. Performs all job functions in compliance with all company policies and federal, state, and local laws and regulations as applicable to the position, including, but not limited to BSA/AML, OFAC and GLBA/privacy rules.
• Performs related responsibilities as required or assigned.

Required Qualifications

Knowledge/Skills/Abilities:

• Thorough knowledge of consumer and commercial lending compliance requirements.
• Thorough knowledge of consumer and commercial lending policies, procedures, and practices.
• Thorough knowledge of various city, county and state filing requirements.
• Excellent interpersonal, oral and written communication skills.
• Proficient in MS Office applications.
• Ability to maintain composure under pressure.
• Exemplifies the Gateway Values: Stay Growth Oriented, Make a Difference, "Get it Done" Attitude, Be a Team Player, Do the Right Thing.

Equivalent Education/Experience:

• High school diploma required.
• 2-4 years in loan documentation preparation field or related banking field.
• Experience with loan documentation software systems preferred.
• Experience with SBA lending preferred.

Document Preparation Specialist II Special Job Dimensions: Courtesy, tact and diplomacy are essential elements of the job. NOTE: The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed. They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job. The tasks and procedures involved in the performance of the essential job functions may vary from day-to-day. Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description.