Program Associate

Program Associate - Leadership Development Program

About AMA Consulting LLC

AMA Consulting LLC is a woman-owned, SBA 8(a)-certified management consulting firm providing organizational effectiveness, program management, workforce development, and professional services to government and public-sector clients.

Position Summary

AMA Consulting LLC is seeking a highly organized Program Associate to provide program coordination and administrative support for a proposed leadership development program.

The Program Associate will support the day-to-day coordination of a multi-phase leadership development initiative, including participant communications, scheduling, meeting and training logistics, deliverable tracking, documentation, assessment coordination, coaching logistics, and project reporting.

Key Responsibilities

• Coordinate program schedules, meetings, workshops, stakeholder interviews, coaching sessions, assessments, and other project activities.
• Manage participant communications, invitations, reminders, scheduling, and follow-up.
• Maintain program calendars, participant rosters, project trackers, action items, and documentation.
• Coordinate logistics for in-person and virtual workshops and cohort learning sessions.
• Support scheduling and administration of leadership assessments and confidential participant debriefs.
• Track project milestones, deliverables, deadlines, dependencies, and outstanding actions.
• Prepare and organize meeting materials, presentations, participant resources, and program documentation.
• Assist with collecting participant feedback, evaluation information, attendance data, and program metrics.
• Support status reporting, meeting notes, risk and issue tracking, and quality-control activities.
• Coordinate activities among project leadership, facilitators, coaches, consultants, participants, and County stakeholders.
• Maintain organized program records and appropriately safeguard confidential participant information.

Required Qualifications

• Bachelor's degree in Business Administration, Project Management, Human Resources, Organizational Development, Communications, Education, or a related field.
• Three (3)+ years of experience in program coordination, project coordination, training administration, workforce development, or related professional services.
• Demonstrated ability to coordinate multiple stakeholders, schedules, activities, and deliverables.
• Strong organizational, documentation, communication, and follow-through skills.
• Proficiency with Microsoft Office/Microsoft 365 and virtual collaboration platforms.
• Experience maintaining schedules, trackers, project records, and status information.
• Ability to appropriately handle confidential and sensitive information.

Preferred Qualifications

• Experience supporting leadership development, executive coaching, training, organizational development, or workforce development programs.
• Experience supporting government or public-sector clients.
• Experience coordinating professional development cohorts, assessments, coaching engagements, workshops, or training programs.
• Familiarity with project management methodologies and tools.