Event Coordinator

Job Description

Job Description

We are looking for an Event Coordinator to support a Contract assignment in Michigan. This role will help drive the planning, presentation, and follow-through of a major fundraising auction by combining event logistics, administrative coordination, and marketing support. The ideal candidate is highly organized, comfortable managing multiple moving pieces, and committed to delivering an accurate and well-executed event experience from preparation through post-event wrap-up.

Responsibilities:
• Maintain complete and accurate auction records, including item descriptions, donor information, usage limitations, and supporting details.
• Track auction data in Excel and keep documentation current to support smooth event operations.
• Prepare, revise, and organize bidding materials so auction items are clearly presented and easy for attendees to navigate.
• Label, catalog, and monitor auction inventory to ensure each item is documented correctly before the event.
• Assist with event setup and day-of coordination, helping create a seamless experience for guests, participants, and stakeholders.
• Produce and update signage, displays, advertisements, and related promotional materials using Canva and Microsoft Word.
• Review event and marketing content carefully to ensure consistency, correct grammar, and a strong final presentation.
• Monitor timelines, follow up on outstanding deliverables, and help keep event milestones on schedule.
• Support post-event activities by confirming payments, coordinating item pickup, and assisting with distribution to winners.• Prior experience in event coordination, marketing support, project administration, or a closely related function.
• Proficiency with Microsoft Excel, Microsoft Word, and Canva for tracking information and creating event materials.
• Strong attention to detail with the ability to manage large volumes of information accurately.
• Clear written and verbal communication skills, including strong proofreading and editing ability.
• Ability to balance multiple deadlines while following established procedures and priorities.
• Confidence interacting with donors, guests, clients, or other stakeholders in a thoughtful and respectful manner.
• Comfortable conducting follow-up communication and helping move approvals or next steps forward.
• Reliable judgment, strong workplace conduct, and a consistent focus on high-quality execution.