Preconstruction Coordinator

About Us:

We provide commercial HVAC, plumbing, sheet metal fabrication, advanced BAS and energy services to clients across Wisconsin. Our expertise extends into a full-range of industries – from healthcare and manufacturing to education, government, financial institutions, and more.

Job Summary:

IKM Building Solutions

Job Title: Preconstruction Coordinator

Location: West Allis, WI or Madison, WI

Schedul e: Full-Time | Monday – Friday

FLSA Status: Non-exempt

 

About the Role

We are seeking a highly organized and detail-oriented Preconstruction Coordinator to support our bidding and administrative operations. This role plays a critical part in keeping bids on track by managing documentation, coordinating with internal teams and ensuring efficient office operations.

Key Responsibilities

Under the direction of the Chief Operating Officer, the Project Coordinator will:

 

• Set up bid opportunities, including creating estimate folders and organizing plans and specifications
• Create, review and edit proposals, and bid documents
• Track & update bids, including bid forms, proposals
• Complete requests for pre-qualification statements
• Maintain organized bid files, including quotes, project manager notes, and correspondence
• Support preconstruction team with bid planning and administration
• Order and track bid bonds
• Participate in team meetings and contribute to a collaborative work environment
• Assist with additional administrative tasks as needed

 

Qualifications

Experience

• 3-5 years of administrative experience required
• Experience processing contracts strongly preferred
• Knowledge of Wisconsin Sales & Use Tax is a plus

Education

• High School diploma or GED required

Technical Skills

• Proficiency with Microsoft Office (Word, Excel, Outlook) and data entry
• Experience with accounting or project management software is a plus

Communication

• Excellent grammar, proofreading, and document-editing skills
• Strong written and verbal communication abilities

Additional Skills

• Highly organized with strong attention to detail
• Ability to manage multiple priorities and deadlines
• Ability to maintain confidentiality with financial and proprietary information
• Collaborative mindset and strong customer service approach

 

Work Environment & Physical Requirements

• Office-based role using standard office equipment
• Primarily sedentary, with occasional filing and lifting (up to 20lbs)
• May require bending, standing, or reaching for file storage
• Occasional job site visits with Project Managers at construction sites or customer sites

 

Why Join Us?

At IKM Building Solutions, we value innovation, precision, and collaboration. You’ll be part of a team that’s shaping the future of MEP design and fabrication through cutting-edge technology and expert craftsmanship.

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Equal Opportunity Employer: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy:

Please review our Affirmative Action Policy .

Notice to Prospective Employees: Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here . Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.