AP/AR Specialist

Job Description

Job Description

Mid-Level Accounts Payable & Accounts Receivable Specialist

A Mid-Level AP/AR Specialist supports the organization's financial health by ensuring timely, accurate processing of vendor payments and customer billings. This role maintains the integrity of cash flow, strengthens internal controls, and provides reliable financial data to the accounting team. The Specialist handles routine complexities, works cross-functionally, and contributes to efficient financial operations.

Key Responsibilities

Accounts Payable

• Process vendor invoices, verify accuracy, and ensure proper general ledger coding. • Maintain vendor files, resolve discrepancies, and respond to inquiries professionally. • Prepare weekly payment batches (wires) and ensure compliance with approval workflows. • Reconcile AP aging, assist with month-end accruals, and support audit documentation.

Accounts Receivable

• Generate customer invoices based on agreements. • Apply customer payments accurately and maintain up-to-date AR aging schedules. • Monitor outstanding balances, perform routine collections outreach, and escalate issues when necessary. • Support cash-flow forecasting by providing timely AR updates and payment trend insights.

Performance Expectations

• Accuracy & Consistency High-quality data entry, error-free processing, and reliable adherence to deadlines. • Organization & Prioritization Manages AP and AR workflows simultaneously without sacrificing quality. • Professional Communication Clear, courteous interactions with vendors, customers, and internal teams. • Problem-Solving Investigates discrepancies, identifies root causes, and resolves issues efficiently. • Compliance & Controls Follows internal policies, approval hierarchies, and audit requirements. System Competence Proficiency with accounting software (Oracle Fusion) and Excel.

Qualifications

• 2–4 years of experience in accounts payable, accounts receivable, or a combined AP/AR role. • Solid understanding of basic accounting principles. • Experience with ERP systems and electronic payment platforms – Oracle Fusion experience a plus. • Strong attention to detail, organization, and follow-through. • Ability to handle sensitive financial information with discretion.

Success Indicators

• AP invoices processed on time with minimal errors. • Smooth month-end close support with accurate reconciliations. • Positive feedback from vendors, customers, and internal stakeholders. • Demonstrates readiness for senior responsibilities through initiative and reliability. • Ability to adapt to the latest AI tools.