Administrative Contract Support Specialist

Job Description

Job Description

Title: Administrative Contract Support Specialist

Company: A large PNW utility company (disclosed on screening call)

Location:  Greater Seattle Area (Hybrid/Remote - 1 day onsite)

Shift:  M-F, 8am-5pm (Flexible start time)

Duration: 2 years

Pay Rate: $25-30/hr

Must Haves:

• 5+ years of experience in administrative
• 2+ years of previous experience in contract support
• Experience utilizing Viso Suite
• Highly organized, dependable, and comfortable managing multiple deadlines and follow-up items
• Strong attention to detail, particularly with contracts, dates, funding, and documentation.
• Proactive and able to anticipate upcoming needs rather than only reacting to requests
• Comfortable coordinating across Procurement, project teams, vendors, and leadership
• Strong Microsoft Office skills

Responsibilities:

• Assist with preparing and processing Statements of Work (SOWs), change orders, amendments, extensions, and other contract-related documentation.
• Coordinate with PSE Procurement and internal project stakeholders to move contractual documents through the appropriate process.
• Maintain visibility of active contracts, key dates, expiration dates, funding levels, pending actions, approvals, and next steps.
• Proactively flag approaching contract expirations so extensions, renewals, or replacement agreements can be initiated with adequate lead time.
• Track contract funding and help identify when additional funding, purchase order changes, or other contract actions may be required.
• Maintain clear trackers and status information and follow up on outstanding actions.
• Gather needed information and documentation from project managers, vendors, Procurement, and other stakeholders.
• Provide general administrative support for the renewable energy group as capacity allows.
• Learn and work within PSE's internal contracting and procurement processes; role-specific training will be provided.

Day to day:

A well-known utilities company is looking to bring on an experienced administrative assistant to support contracts within the major projects group.  In this role you will be supporting the renewable energy group by coordinating with procurement and internal project stakeholders to move contractual documents through the appropriate process. A successful candidate will assist with preparing and processing Statements of Work, change orders, amendments, extensions, and other related documentation. If you are someone who enjoys staying organized, managing multiple priorities, and acting as a central point of coordination across several teams and projects, please apply at Insight Global today!