Inventory Control Specialist

Job Description

Job Description

Description:

Job Purpose

The Warehouse Inventory Control Specialist is responsible for maintaining accurate inventory records, supporting efficient warehouse operations, and ensuring materials are properly received, stored, issued, transferred, and reconciled. This position helps maintain inventory accuracy, product traceability, and compliance with company policies, procedures, and applicable regulatory requirements.

Accountabilities

1. For maintaining accurate inventory records in the company’s inventory management and/or ERP system.

2. For ensuring inventory transactions are completed accurately and in a timely manner.

3. For monitoring inventory levels and identifying discrepancies, shortages, overages, and potential inventory issues.

4. For performing routine cycle counts and physical inventory counts and reconciling variances.

5. For ensuring materials are properly identified, labeled, stored, and maintained in accordance with established procedures.

6. For supporting accurate receiving, put-away, picking, staging, transfers, and issuance of materials.

7. For maintaining appropriate documentation and records related to inventory activities.

8. For investigating inventory discrepancies and communicating findings to management.

9. For supporting compliance with Good Manufacturing Practices (GMP), company procedures, safety requirements, and applicable regulatory standards.

10. For promoting an organized, clean, safe, and efficient warehouse environment.

Essential Job Functions

• Receive incoming materials and verify quantities, item numbers, lot numbers, expiration dates, and supporting documentation.
• Enter and maintain inventory transactions accurately in the inventory management system.
• Conduct cycle counts and participate in scheduled physical inventories.
• Research and resolve inventory discrepancies by reviewing system transactions, documentation, and physical inventory.
• Verify that inventory is stored in the correct location and under appropriate storage conditions.
• Perform inventory transfers between warehouse locations and production areas as required.
• Pick, stage, and issue materials according to production schedules, work orders, and established procedures.
• Verify material identity, quantity, lot number, and status before issuing materials.
• Monitor inventory for damaged, expired, quarantined, or otherwise restricted materials and ensure proper identification and segregation.
• Maintain accurate inventory logs, count sheets, receiving records, and other required documentation.
• Assist with investigation and resolution of inventory-related deviations and discrepancies.
• Communicate inventory concerns, shortages, discrepancies, or other issues to the appropriate supervisor or department.
• Assist with maintaining warehouse organization, cleanliness, and proper material flow.
• Operate warehouse equipment such as pallet jacks, carts, scales, and other material-handling equipment as authorized and trained.
• Follow all applicable safety procedures, PPE requirements, GMP requirements, and company policies.
• Perform other duties and responsibilities as assigned.

Requirements:

Key Characteristics

• Strong attention to detail and commitment to inventory accuracy.
• Organized and able to effectively manage multiple priorities.
• Dependable, accountable, and reliable.
• Strong problem-solving and analytical skills.
• Effective communication and interpersonal skills.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to follow written procedures and established processes consistently.
• Demonstrates a strong commitment to quality, safety, and compliance.
• Maintains a professional attitude and positive approach to work.
• Ability to identify discrepancies and take appropriate action to resolve them.
• Comfortable working in a fast-paced warehouse and manufacturing environment.

Education and Qualifications

• High school diploma or GED required.
• Previous warehouse, inventory control, materials management, or distribution experience preferred.
• Previous experience in a pharmaceutical, manufacturing, or regulated environment preferred.
• Experience using inventory management, warehouse management, or ERP systems preferred.
• Basic computer skills, including proficiency with Microsoft Office applications.
• Ability to perform basic mathematical calculations involving quantities, measurements, and inventory counts.
• Ability to read and interpret inventory records, labels, work orders, procedures, and other documentation.
• Ability to operate material-handling equipment safely after appropriate training.
• Knowledge of GMP, inventory control practices, and warehouse procedures is a plus.
• Must be able to work effectively with minimal supervision and maintain accurate records.

Physical Demands

• Ability to stand and walk for extended periods throughout the workday.
• Ability to frequently bend, stoop, reach, kneel, push, pull, and climb as needed.
• Ability to lift, carry, and move materials and boxes weighing up to 50 pounds, with or without reasonable accommodation.
• Ability to safely operate or work around warehouse equipment and material-handling equipment.
• Ability to perform repetitive movements associated with counting, scanning, labeling, picking, and handling materials.
• Ability to use hands and fingers for computer operation, scanning, labeling, documentation, and handling materials.
• Visual ability sufficient to read labels, lot numbers, expiration dates, inventory records, and computer screens.
• Must be able to wear required personal protective equipment (PPE).

This job description is not all-inclusive; other duties may be performed as assigned.

Salary: Mikart, LLC offers a competitive compensation program and comprehensive benefits package to our employees.