Office Manager

Position Overview

We are seeking a highly organized and experienced Office Manager to oversee daily operations for a fast-paced aggregate/quarry business. This role is critical in supporting dispatch, billing, customer service, and overall office coordination.

The ideal candidate understands the construction materials industry and can manage multiple responsibilities in a high-volume environment.

Key Responsibilities:

• Manage daily office operations and administrative functions.
• Process scale tickets, invoices, and customer billing.
• Handle accounts receivable and accounts payable.
• Coordinate with dispatch, drivers, and plant operations.
• Maintain accurate records of material sales and deliveries.
• Manage payroll support and employee records (if applicable).
• Ensure compliance with company policies and industry regulations.
• Support management with reporting and operational tasks.

Qualifications:

• 3+ years experience in office management or administrative role.
• Experience in aggregate, construction, trucking, or ready-mix industry strongly preferred.
• Strong knowledge of: 
  • Billing and invoicing 
  • Customer account management 
  • Dispatch coordination (preferred) 
• Proficiency in:
  • QuickBooks or similar accounting software
  • Microsoft Office (Excel, Outlook, Word) 
• Excellent communication and organizational skills 
• Ability to multitask and work in a fast-paced environment 

Preferred Skills (Big Plus):

• Experience with scale systems/ticketing software.
• Knowledge of materials (rock, sand, base, etc.)
• Understanding of hauling logistics and trucking coordination.

What We Offer:

• Competitive salary based on experience
• Stable, long-term position in a growing company
• Opportunity to play a key role in daily operations
• Supportive team environment
• Health, vision, and dental
• 401k Plan