Advancement Associate

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Advancement Associate Full Time Hartsdale, NY, US Salary Range: $50,000.00 To $60,000.00 Annually The Leffell School, a K-12 Jewish independent school committed to academic excellence and community engagement, seeks a highly organized, detail-oriented, and proactive Advancement Associate to join our team. This is a full-time, 12-month, in-person position responsible for providing critical administrative, operational, and logistical support across communications, advancement, and institutional events. Key Responsibilities Communications System Management Platform Coordination: Collaborate with the Communications Director to load, test, and schedule incoming email requests from all school departments. Newsletter Production: Work closely with the communications team to gather and input relevant information into weekly and periodic communications, including the Shabbat Shalom Friday newsletter, weekly PTO Post, and the alumni newsletter. Brand & Design: Partner with the Communications Director to maintain The Leffell School's branding guidelines across all written and digital communications. Create simple, visually appealing graphics and fliers using Canva. Data & Research Operations Donor Research: Conduct initial research on alumni, grandparents, and prospective donors to help the CAO prepare for strategic meetings and assist in the upcoming Capital Campaign. Alumni Engagement: Partner with the alumni team to develop innovative programming and outreach to encourage young alumni to begin their philanthropic relationship with The Leffell School. Executive Administrative Support Calendar Management: Coordinate schedules for the Chief Advancement Officer (CAO) and maintain the master communications calendar to ensure all meetings and deadlines stay on track. Financial Admin: Manage expense reports, track department receipts, and assist with ongoing budget monitoring. Organization: Maintain digital and physical filing systems, ensuring all contracts, vendor agreements, and donor records are organized and easily accessible. Events & Logistics (School-Wide) Priority Groups: Support the Events Manager in logistical planning and engagement strategies, focusing on Alumni and Grandparents. All-Hands Support: Provide crucial "day-of" execution and operational support for all major school-wide events. Special Initiatives: Work directly with the CAO on large-scale events, including the Israel Day Parade and Faculty & Staff Appreciation Week. Vendor & Supply Prep: Manage the ordering of school swag and prepare thoughtful speaker gifts for school-wide needs. Qualifications High level of organization with a sharp eye for detail and data accuracy. Strong written and verbal communication skills. Proven ability to multitask, prioritize tasks, and meet deadlines in a fast-paced and exciting environment. A collaborative team player with a proactive, problem-solving approach to workflow. Proficiency in Google Workspace (G Suite) and an aptitude for learning new database and communication systems. Familiarity with Canva or basic graphic design principles is a plus. Familiarity with Judaism, Jewish holidays, and Hebrew is beneficial but not required. Compensation and Benefits Schedule: Full-time, entry‑level, year‑round position. Monday - Thursday, 8:00 a.m. - 4:00 p.m., and Friday, 8:00 a.m. - 2:30 p.m. (or 1:30 p.m. from November to March). Limited weekend and evening hours are required for select school events. Benefits: Attractive benefits program, including health, dental, and retirement coverage. Paid Time Off (PTO): Generous PTO package, including school breaks, major Jewish holidays, and additional vacation/personal days. #J-18808-Ljbffr