Purchasing Coordinator

Purchasing Coordinator

Holland & Sherry Interiors is a trade-focused company offering high-end products for interior design projects including fabrics, wallcovering, lighting, furniture and rugs. We are seeking a highly organized and detail-oriented Purchasing Coordinator to manage the purchasing operations for our wholesale suppliers and customer service. This role serves as a direct contact for suppliers and wholesale clients. The ideal candidate will have strong communication skills, a proactive mindset, and the ability to manage multiple tasks on a daily, weekly, and monthly basis.

Key Responsibilities:

With suppliers:

• Send purchase orders to suppliers in accordance with company policies.
• Monitor and follow up on supplier orders and shipping status.
• Communicate with suppliers to resolve order-related issues.
• Track and troubleshoot shipments, delays, and returns.
• Review and confirm accuracy of supplier invoices; submit invoices internally to the accounting department and track remittances.
• Review shipping reports from key suppliers to ensure accuracy.
• Audit order activity to identify trends or recurring issues.
• Provide purchasing and shipping summaries to stakeholders as needed.
• Create and maintain details for existing and new product codes.
• Assist communications and support for other categories of the purchasing department.

With clients:

• Complete daily client order and quote entry
• Communicate with clients daily for projected and confirmed orders, and update reporting procedures weekly with production timelines
• Follow-up with clients about their account balances and on-time payments
• Coordinate with clients to review pending and in-transit orders.
• Update pricing as needed in accordance with contract agreements

Qualifications:

• 2+ years of experience in purchasing, supply chain, or operations (textile or home industry experience preferred).
• Excellent communication and follow-up skills.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel and familiarity with order management systems.
• Ability to manage shifting priorities and work collaboratively across teams.

Why this is a great opportunity Holland & Sherry is an industry leader, and we have grown steadily every year we've been in business. Our worldwide team is made up of smart, dedicated, interesting people who make terrific coworkers. We offer a competitive starting salary, an outstanding benefits package including PTO, medical, dental, and vision insurance, short- & long-term disability, and of course 401(k) with match and stock. Holland & Sherry is an EEO Employer. This position is onsite: M-F 8:45-5:30pm with a pay range of $20-$25 per hour