Accounts Receivable Specialist

Job Description

Job Description We are looking for an Accounts Receivable Specialist to join a well-established oil and gas services organization in Conroe, Texas on a contract basis with the potential for a permanent role. This position plays an important role in managing invoicing, collections, and project closeout activities for service and installation work. The ideal candidate will partner closely with operations, project teams, and customers to help maintain accurate billing records and support timely payment processing.

Responsibilities:
• Prepare and issue customer invoices, bills of lading, and related backup documentation for completed service and installation projects.
• Review open receivables regularly, communicate with customers regarding past-due balances, and help drive prompt payment activity.
• Work with sales, project management, and field personnel to confirm scope details, billing milestones, and customer-specific requirements before invoicing.
• Interpret Master Service Agreement terms and ensure pricing, billing conditions, and documentation align with contractual obligations.
• Complete project closeout reviews to confirm all billable items have been captured and recorded appropriately.
• Maintain organized accounts receivable files, including transaction records, customer communications, and supporting documentation.
• Reconcile invoices, customer payments, and account statements to identify discrepancies and improve account accuracy.
• Respond to internal and external billing questions with professionalism and provide timely resolution to payment-related issues.
• Use Microsoft Dynamics 365 to enter data, manage accounts receivable workflows, and generate reporting needed for daily operations and closing activities.
• Assist with month-end and year-end accounts receivable tasks while identifying practical ways to strengthen billing and collections processes.• Hands-on experience in accounts receivable, including invoicing, payment posting, and account reconciliation.
• Background in commercial collections with the ability to manage aging accounts and follow up on outstanding balances effectively.
• Knowledge of billing processes and supporting documentation, including bills of lading.
• Proficiency in Microsoft Excel for tracking, analysis, and reporting.
• Experience working in Microsoft Dynamics 365 is strongly preferred.
• Ability to review contract terms and apply customer-specific billing requirements accurately.
• Strong attention to detail, organizational skills, and commitment to maintaining accurate financial records.