Gifts Coordinator

Gifts Coordinator

Texas A&M International University

Job Summary

The Gifts Coordinator, under general supervision, plans and implements fundraising projects while maintaining a communications schedule and list of donors. Serves as a point of contact for major fundraising questions, records interactions with donors, and maintains an updated database of information demonstrating progress towards fundraising goals.

Essential Duties and Responsibilities

• Maintains and updates data entry for donors' data.
• Views/verifies gifts to determine appropriate campaigns, funds, and appeals for each gift to be processed.
• Verifies and processes corporate matching gift requests and oversees the accuracy of processing gifts online.
• Reconciles donor gift entries and prepares monthly gift reconciliation reports with the fiscal accounting system.
• Prepares monthly reports of gifts received for quarterly, campus-wide distribution.
• Prepares account profiles for establishment of new accounts, and oversees clearing accounts from the database daily.
• Assists in developing written procedure manuals for gift processing and cash handling.
• Assists in providing customer service to alumni and other donors, including faculty and staff members.

Additional Responsibilities

• Participate in the preparation and tracking of donor accounts.
• Develop gift agreements, acknowledgments, and pledge reminders.
• Work with Financial Aid to ensure the timely award of all scholarships and the collection of student note of appreciation to share with donors through Fund Finder (Scholarship Universe).
• Ensure appropriate personalization of letters and notes to contributors. Report to donors on non-financial, human-interest-oriented information concerning the utilization of their gifts.
• Create a tracking system to ensure timely requests for renewal of annual scholarships and scholarship endowment gifts.
• Serve as a back-up for preparing deposits and reconciling payment received reports.
• Oversee several scholarship programs directly, serving as a resource to scholars, and frequently updating the donor.

Minimum Requirements

• Education - Bachelor's degree.
• Experience – Three years of related experience with donor relations, gift processing, accounting, or related area.
• An equivalent combination of education and experience may be considered.

Preferred Education and Experience

• Knowledge of Blackbaud, FAMIS/CANOPY, and/or Banner.
• Knowledge of Scholarship Universe, MARQ, Workzone

Knowledge and Abilities

Knowledge of:

• Word processing and spreadsheet applications.

Ability to:

• Multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Prioritize tasks and manage time effectively.
• Maintain a high level of accuracy and attention to detail.
• Manage multiple projects simultaneously.
• Organize, track, and maintain records and documentation.
• Plan, coordinate, and execute assigned tasks.
• Communicate complex information clearly and concisely.
• Gather, evaluate, and summarize information.
• Take initiative and demonstrate proactive problem solving.

Preferred Knowledge and Abilities

• Must possess strong networking skills to interact and work collaboratively and professionally with internal and external constituents.
• Must perform duties with a high degree of accuracy and confidentiality.
• Must possess integrity, sincerity, a high level of initiative, and a strong drive for success.
• Ability to work independently.

Licensing / Professional Certification – None.

Physical Requirements – General office environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of Others

This position generally does not supervise employees.

Other Requirements

• Evening and weekend work and extended hours on short notice may be required.
• Position requires on campus, face-to-face interactions.
• Position requires maintaining a regular schedule of attendance on campus and in the workplace.
• Occasional travel may be required.

Salary: $19.06/hourly

INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you "Submit" the application materials. The software does not allow you to "Save" your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include:

• Resume
• Cover Letter
• 3 -5 professional references and their full contact information
• Unofficial transcripts

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.