Construction Program Manager II

Job Description

Purpose of the Position:
The Construction Project Manager II is a key member of the UAH Facilities & Operations (F&O) department. F&O is responsible for the planning, design, construction, renovation, maintenance, and repair of each of the University's 90+ buildings and 500 acres. Under the general supervision of the Director of Planning, Design & Construction (Director), the employee manages various capital planning, construction, and renovation projects of a moderate to complex nature to ensure alignment with University and departmental goals. This role focuses on facilitating projects from concept through implementation in collaboration with the Chief Facilities Officer (CFO), the Director, and project stakeholders.

Key responsibilities include:
• Project Management: Manage projects from original concept through final implementation, coordinating scope, schedules, and budgets for moderate to complex construction and renovation work.
• Compliance: Ensure projects meet all contract requirements, UAH standards, and applicable building and safety codes.
• Coordination: Manage and coordinate the performance of design professionals, consultants, and vendors.
• Reporting: Track project progress, budget status, and schedules, providing reports and updates to leadership and stakeholders.

Note: Employment continuation is contingent upon the availability of future construction program management fee revenue funding.

Duties / Responsibilities:

Project Planning, Design, and Pre-Construction:
• Program Development: Work directly with department representatives to initiate the planning process by analyzing existing conditions, gathering project information, and developing clear project requirements, including a well-defined scope of work and an estimate of probable cost.
• Design Support: Assist in the preparation of schematic and development designs as an interpretation of client program requirements. Evaluate the appropriateness of specific project requirements, develop scope narratives, and recommend the most appropriate and cost-effective solution for completing the work.
• Bid Preparation: Estimate project costs. Establish project budgets and construction schedules.
• Consultant Management: Manage and coordinate the performance of design professionals, consultants, and vendors on planning, design, and construction projects.
• Regulatory Compliance Review: Interact with local and state building/code officials to analyze and verify compliance with building and safety codes and regulations.
• Internal Standards Review: Conduct internal reviews against UAH standards (e.g., UAH Campus Master Plan, design guidelines, and standards) to ensure functional, operational, and maintenance compliance.

Project Execution, Tracking, and Control:
• Project Oversight: Manage and coordinate a wide variety of renovation and facility renewal construction projects, ensuring accountability for scope, contract requirements, schedules, and budgets.
• Schedule Tracking: Develop, manage, and track project schedules, comparing actual progress to established milestones. Identify potential problems and solutions to ensure adherence to the schedule.
• Budget Tracking: Develop, manage, and track budget updates, comparing actual spend to the established budget. Identify potential cost overruns and help develop solutions to keep within budget.
• Field Management: Inspect and review construction progress and make recommendations to the Director for improvements and solutions to correct deficiencies.
• Financial Review: Review and approve project contract documents, including contracts, invoices, pay applications, purchase orders, and change orders related to assigned projects. Provide technical, architectural, and engineering advice to departmental construction trades and assist in the evaluation and approval of shop drawings, change orders, and payment requests to ensure compliance with construction documents.
• Closeout and Warranty: Oversee warranty period activities and communicate with building users and contractors to address deficiencies promptly.

Administration, Reporting, and Stakeholder Relations:
• Reporting: Maintain all tools in the Project Management software. Prepare detailed reports on project progress, identifying milestones, potential problems, and solutions. Provide regular communications, updates, and reports throughout the project phases to the CFO, the Director, other F&O Directors, the Office of Environmental Health and Safety, and/or applicable stakeholder groups.
• Resource Coordination: Prepare and communicate estimates of probable cost and lead in the preparation of bid specifications, RFPs, and bid tabulations. Recruit and pre-qualify contractors to perform each project.
• Stakeholder Relations: Establish and maintain relationships with external constituents, business units, and key partner groups to understand their business needs, ensure alignment on objectives, and ensure ongoing buy-in across all project activities.
• Documentation: Lead in the development and maintenance of accurate and comprehensive campus facility drawings, specifications, and project files, including original construction documents, modifications, and actual constructed conditions. Assure all drawings, operations, and maintenance documents are received, shared, and filed appropriately.
• Mentorship: Provide training, guidance, direction, and work closely with the Construction Project Manager I, driving project issues through to resolution.
• Capital Planning Support: Participate in Project meetings. Assist the CFO, the Director, and other F&O Directors in the development, prioritization, management, and administration of the Annual Consolidated Capital Projects and Facilities Report. Inspect and assess buildings and existing systems conditions, making recommendations for capital improvements.
Minimum Requirements:
• Bachelor's degree in Construction Management, Facilities Management, Business, or related field, or an equivalent combination of education and years of experience.
• Minimum 5-7 years of full-time verifiable work experience in construction, construction management, and/or facilities management/must have strong organizational and project management skills.
• This employee will be a regular driver as defined in the UAH Vehicle Safety Management Program, which includes, but is not limited to, possessing a valid driver's license and maintaining an acceptable MVR in the judgment of the University's insurance company.
• Proficiency in Microsoft Office Suite, Google Suite, and Adobe Acrobat.
• Ability to read and understand specifications, blueprints, and drawings relating to all types of construction and equipment.
• Ability to negotiate and influence others and to create & maintain effective working relationships both internally and externally.
• Ability to control, supervise, and monitor the performance of contractors and contracted
engineers/architects.
• Ability to prioritize, plan, and organize own workload to meet conflicting demands, budgets, and deadlines.
Desired Qualifications:
• Previous experience in a university setting is desired.
• Proficiency in AutoCAD, Procore, and Microsoft Project computer software is preferred.
Published Salary (if available):
$80,000 - $83,000