Payroll Specialist

Payroll Specialist

The Payroll Specialist is responsible for the accurate, timely, and compliant processing of multi-state payroll operations. This role serves as a subject-matter expert in payroll administration, tax compliance, and reporting, ensuring all payroll activities adhere to federal, state, and local regulations. The Payroll Specialist plays a critical role in maintaining payroll integrity, supporting employees and leadership, and partnering with internal teams to continuously improve payroll processes.

This position requires a high degree of attention to detail, confidentiality, and independent judgment, as well as the ability to manage complex payroll scenarios, resolve discrepancies, and liaise directly with state agencies. This is a newly created position to support organizational expansion that can operate in a hybrid capacity after 90 days upon the successful completion of demonstrated skills.

Duties & Responsibilities

• Payroll Processing & Administration
• Payroll Accounting & Reconciliation
• Tax Compliance & Reporting
• Employee Support & Issue Resolution
• Process Improvement & Collaboration

Skills & Qualifications

• Three (3) years of progressive payroll processing experience.
• One (1) year of multi-state payroll and tax compliance strongly preferred.
• Demonstrated experience with payroll audits, reconciliations, and regulatory reporting.
• Experience establishing and maintaining state unemployment and withholding tax accounts is strongly preferred.
• Proficiency in payroll systems and accounting software; ADP Workforce Now is strongly preferred.
• Strong working knowledge of Sage Intacct or similar accounting platforms.
• Advanced proficiency in Microsoft Excel (e.g., formulas, data validation, reconciliation), as well as Word and PowerPoint.
• Knowledge of Navan, TripLog, Bill.com Spend & Expense, and Payactiv would be helpful.
• Thorough understanding of payroll laws, wage and hour regulations, and tax compliance requirements.
• Strong analytical skills with the ability to identify discrepancies and resolve complex payroll issues.
• Exceptional attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills with the ability to manage multiple deadlines.
• Strong verbal and written communication skills, with the ability to explain payroll concepts clearly to employees and stakeholders.
• Ability to work independently while collaborating effectively within a team.
• Proven ability to handle sensitive and confidential information with discretion and professionalism.

Education, Licenses, & Certifications

• High school diploma or GED required.
• Associate degree in accounting, finance, business administration or related field preferred.
• Payroll and/or Accounting certifications (e.g., FPC, CPP) are a plus.

Benefits & Total Rewards

• Paid Orientation and Training
• Insurance Medical, Dental, Vision, and Life
• 401k Plan 3% match
• Employee Assistance Program
• Tuition Reimbursement
• Continued Education Support
• Mileage Reimbursement (if applicable)
• Referral Bonuses
• Paid Holidays (9days)
• Paid Time Off (15 days)
• Paid Volunteer Hours

Character & Competencies

• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethics; Upholds organizational values.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Problem-Solving - Identifies and resolves problems promptly; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
• Professionalism - Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through with commitments.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

Physical Demands & Work Environment

• Occasionally required to stand.
• Occasionally required to walk.
• Continually required to sit.
• Occasionally required to climb, balance, bend, stoop, kneel, or crawl.
• Continually required to talk or hear.
• While performing the duties of this job, the noise level in the work environment is usually moderate.
• Must be comfortable with working in a variety of conditions, including members' homes, physicians' offices, cold conditions, and hot conditions.
• The employee may occasionally lift and/or move more than 30 pounds.
• Must be able to physically perform the essential duties of the position which include lifting 30 lbs., transporting materials, stooping, kneeling, crouching, reaching, use of hands, balancing, walking, standing, talking, hearing, and typing.

Equal Employment Opportunity

APH is an Equal Opportunity Employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.