Parks Event Coordinator

Posting Close Date Applicants must submit their completed application by 07-12-2026 at 11:59 p.m. MST. Application and Special Instructions Submit an updated resume that clearly highlights your experience directly related to event coordination. Position Summary The Parks Event Coordinator is responsible for coordinating customer service, permitting, reservations, contracts, and administrative processes associated with special events, facility rentals, and public use of parks and recreation venues. Serves as the primary liaison between customers, community organizations, event organizers, City departments, and external agencies to facilitate successful events and community engagement opportunities. Works under the supervision of the Recreation Superintendent and exercises supervision over parks event personnel. Responsibilities Interface with constituents, community members, and prospective clients to assess needs and match them with appropriate park venues. Review and evaluate proposed events to determine suitability for City parks and facilities based on event size, operational impacts, site characteristics, public safety considerations, and available resources. Conduct site visits and planning meetings with event organizers to assess operational needs and identify potential impacts to parks, facilities, and surrounding areas. Coordinate and manage the reservation of event spaces, including processing permits, contracts, and related documentation. Assist constituents in securing required liability insurance and operational permits in compliance with City Risk Management standards and applicable mandatory agencies. Invoice and process payments for rental fees, permits, and associated charges; ensure proper financial reconciliation of event accounts. Disseminate event information to relevant departments and stakeholders. Oversee operational readiness of performance venues and park facilities, including coordination of repairs, maintenance, and equipment needs. Coordinate with vendors, contractors, and volunteers to support successful event execution. Supervise technical and event staff, including audio engineers and parks event workers. Plan, coordinate, and execute community events; coordinate department events for public participation when funding allows. Monitor event operations and work with organizers to ensure compliance with permit conditions, safety requirements, and approved event plans. Perform all other duties and tasks as assigned. Working Conditions This position involves indoor and outdoor work with exposure to extreme physical, ergonomic, or emotional hazards. It is a primary driver position and will be expected to operate a city vehicle. Must be available to work some nights and weekends, and available to troubleshoot after‑hours calls. All duties and responsibilities listed are subject to change. Minimum Qualifications Education: 6 months post high school. Experience: Two (2) years of relevant experience. Equivalency: Any combination of relevant education and experience may be substituted on a year‑for‑year basis. License/Certifications: Valid and unrestricted Arizona Class D Driver License (Arizona Department of Transportation – Motor Vehicle Division). Preferred Qualifications Bachelor's degree in Recreation, Business Administration, Event Management, or a closely related field. Four (4) years of experience in the planning, logistics, and coordination of large‑scale events. Two (2) years of supervisory experience overseeing event staff. Experience issuing permits for large‑scale events. Knowledge of and experience with sound and lighting systems. Position Details Job Profile: J3309 – Parks Event Coordinator. Classification specifications and physical demands available at Compensation: Hourly Rate $24.16 – $36.24 USD. Grade: G106. Type: Regular, Full Time. Background Check This position requires a criminal background check. Benefits The City of Tucson offers a comprehensive benefits package for eligible positions, including medical, dental, vision, life, disability, and FSA coverage, a rich pension plan, and paid time off. Specific benefits information is available at Equal Opportunity The City of Tucson employs only U.S. citizens and lawfully authorized non-U.S. citizens. The City of Tucson does not offer visa sponsorship. The City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer. The city does not discriminate based on race, color, religion, sex, national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division. ADA Accessibility The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation. Please contact Human Resources at View email address on click.appcast.io or View phone number on click.appcast.io. #J-18808-Ljbffr City of Tucson