Director of Finance

Base Pay $10,038.00 - $11,293.00 / Month Relocation Expense Covered No Required Degree 4 Year Degree Manage Others Yes Contact Information Name Human Resource Services Phone View phone number on click.appcast.io Job Summary Lead, direct, and supervise the administration of multiple complex Financial Services responsibilities, including: Funds Management, General Ledger, Payroll, Depreciation Schedules, Building Use Calculation & Records, Indirect Cost, Grant Funds Management, Data Entry, and the Time Accounting System. Supervise assigned staff. Position Requirements Job Knowledge, Skills/Abilities Bachelor’s degree from an accredited university; major in accounting, finance, or other related field required. Valid Certified Public Accountant (CPA) credential required. Five years of relevant experience in a school business office or an Education Service Center business office required. Demonstrated competency in management; formal training or demonstrated competency in supervision. Comprehensive knowledge of state and federal funding guidelines. Experience with compliance requirements in federal/state programs. Experience with the Texas Education Agency Financial Accountability System Resource Guide preferred. Working knowledge of technology with the ability to prepare spreadsheets and create documents. Exceptions to these requirements will be considered based on exemplary skills, training, and record of success. Products / Outcomes Accounting / General Ledger Ensure the general ledger is balanced and that the account codes conform to the Resource Guide. Ensure bank reconciliations are done monthly. Serve as custodian of all accounting and payroll records. Ensure maintenance of data and timely posting of billable hours’ Time Accounting System (TAS) to the general ledger. Ensure all data is entered into the general ledger in a timely manner. Supervise and assist in preparing year‑end entries, close the general ledger and run the required reports for the auditors. Provide for a sound internal control system. Ensure policy and procedures for internal controls are followed in daily financial operations of the Center. Work with the finance team to develop, revise, or delete procedures used in entering finance data. Communicate needs for system improvements to the Systems Integration and Data Services team. Ensure all budgetary and grant data is entered into the general ledger in a timely manner. Monitor the addition of new projects and ensure budgets are assigned and input into the general ledger and budget information sheet, accurately and timely as approval is received. Assist in month end and year end closing process. Supervise preparation of bank reconciliations. Supervise unclaimed property management. Funds Management Prepare all necessary schedules, notes and other documents required for the Annual Financial and Compliance Audit Report. Prepare and amend the Center’s official budget. Prepare Board Agenda items for required budget changes. Develop and maintain spreadsheets as needed for special projects. Review and establish rates to be charged by all internal service funds including building use and indirect cost rate. Provide technical assistance and training to ensure that Center and district staff members are informed about accounting and payroll requirements. Assist the Chief Operations Officer of Business Operations Services with Centerwide budgets and use of Centerwide funds for various programs and/or projects. Provide guidance to budget managers for developing, monitoring, and managing multiple unrelated or complex assigned budgets. Provide guidance to budget managers for monitoring program expenditures to ensure use of funds in accordance with program guidelines and Center policies and procedures. Payroll Ensure the payroll and all related reports are accurate and timely. Develop, revise, or delete procedures used in entering payroll data. Communicate needs for system improvements to Systems Integration and Data Services team for payroll. Investments Maintain a current record of bank deposits and ensure that the bank has adequate securities pledged. Maintain a daily cash balance and forecast cash needs to keep the maximum amount of money invested at the highest interest rates available. Prepare investment report for the board agenda. Federal and State Requirements / Compliance Prepare the indirect cost rate request document for submission to Texas Education Agency (TEA). Prepare PEIMS reports and submit in timely fashion. Prepare all federal/state financial reports in a timely and accurate manner, including monthly, quarterly and final expenditure reports as required by each grant/contract. Monitor designated purpose budget amendments for compliance with state and federal grant regulations. Provide prompt and courteous assistance to Center staff regarding budgets and guidelines. Conduct annual desk reviews of sub grantees/contractors as required. Conduct site visits, if needed, of sub grantees/contractors and document results. Assist in development and maintenance of Center procedures for compliance with federal/state guidelines. Communicate needs for system improvements for compliance requirements. Test and document results of internal compliance with federal/state guidelines and Center procedures. Grant Funds Management Review and approve Budget Change Requests (BCR) submitted by staff, ensuring compliance with local policy and procedure as well as federal/state guidelines. Prepare and maintain grants and contracts files. Prepare closing entries for designated purpose projects/grants. Initiative Demonstrate initiative, persistence, and a proactive approach to assigned responsibilities. Demonstrate the use of sound judgement and ingenuity in problem solving to meet the needs of the Center and clients served. Seek, participate, and engage in job‑related learning and development experiences that provide professional growth. Remain current with industry standards, developments, and applicable laws/regulations; implement accordingly. Demonstrate flexibility and adaptability to new situations and assignments. Set challenging goals and reach a high standard of performance despite barriers encountered. Perform duties with awareness of broader organizational impact, ensuring actions and decisions support department and organizational success. Promote and support continuous improvement and organizational change. Work under minimal supervision. Communications / Human Relations Model the Principles of Public Service (Policy AD LOCAL). Communicate in a timely and effective manner and interact professionally. Build professional relationships with colleagues and clients, maintaining regular interaction to meet shared outcomes. Demonstrate self‑confidence, professionalism, and a high level of customer service skills (e.g., courtesy, patience, diplomacy, etc.) at all times and, in particular, when under stressful or unprecedented situations while working with colleagues and clients. Demonstrate professional‑level written and oral communication skills. Work collaboratively in a team setting. Keep supervisors informed. Regularly handle and maintain confidentiality of sensitive communications and information at all times. Supervision and Organization of Staff Ensure that a comprehensive system of supervision, substantive performance evaluation, and staff development is provided to staff members. Recommend a staffing pattern for the department which ensures efficiency and effectiveness in all areas. Recruit individuals who best match the requirements for the position and the culture of the Center. Provide leadership, direction, and support to assigned staff to ensure timely achievement of department goals and outcomes. Budget Responsibility Develop, monitor, and manage assigned budgets in a timely, efficient, and fiscally responsible manner. Monitor program expenditures to ensure use of funds in accordance with program guidelines and Center policies and procedures. Be aware of and follow Center guidelines of allowable costs when recommending use of public funds for expenditures for supplies, equipment, and facilities in area of assignment. Physical / Mental Demands & Environmental Factors Tools/Equipment Used: Standard office equipment including personal computer, peripherals, copy machine, phone, etc. Posture: Prolonged sitting; occasional standing, bending/stooping, pushing/pulling, and twisting. Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching. Lifting: Light lifting and carrying (less than 15 pounds); occasional heavy lifting/carrying (15–50 pounds). Environment: This role primarily operates in an in‑person, dynamic office setting, characterized by frequent verbal communication, movement, and collaboration among team members (small to large in‑person gatherings/meetings); exposure to low or intense illumination; exposure to office equipment noise; may work prolonged or irregular hours; occasional travel; and, occasional remote work (after pre‑determined length of employment). Mental Demands: Work with frequent interruptions; maintain emotional control under stress. Additional Requirements Attend initial investment training, within 12 months of assuming duties, which must contain at least ten hours of instruction relating to responsibilities under the Public Funds Investment Act. Champion and model the Center’s Mission, Vision, Core Values, and Service Standards. Function within the policies and procedures of ESC-20. Accept other responsibilities as assigned. Dress and groom appropriately for the ESC-20 work setting. Travel independently to fulfill responsibilities of the position. Maintain regular and reliable attendance, majority in‑person/onsite. Serve at the will of the Executive Director. #J-18808-Ljbffr DeKalb Health