Administrative Assistant

Administrative Assistant

Becoming the leader in the fire and security industry takes talent—yours. We are hiring an Administrative Assistant in Huntsville, AL, to join our best-of-the-best team as we drive the industry forward and pursue excellence in everything we do. We want to hear from you if you're up for the challenge!

At Koorsen, we don't provide jobs; we provide careers. A career at Koorsen includes competitive pay, a significant health package, an annual bonus program, life insurance, continuous learning offerings, 401k, paid holidays, generous PTO, tuition reimbursement, career growth opportunities, and more.

Salary $19 - $25 / hour, depending on experience

Responsibilities:

• Provide administrative and clerical support to branch personnel.
• Answer phone calls
• Data entry
• Customer service
• Schedule technicians
• Interact with customers, vendors, and co-workers professionally.
• Open to continual learning
• Order equipment
• Billing and invoicing
• Demonstrate an understanding of and follow all safety regulations and practices.
• Follow all Koorsen policies, procedures, and core values.
• Any other duties deemed appropriate by management.

Required:

• 1+ years of Administrative Assistant experience in the service industry
• 1 + years of account receivable or collections experience
• Pass drug and background screenings
• Strong written and verbal communication skills
• Proficiency working in Microsoft Suite: Outlook, Word, Excel, and PowerPoint
• High school diploma or GED equivalent
• Strong written and verbal communication skills
• Strong organizational, time management, and basic mathematical skills
• Proficiency working with a computer, using email, and with Microsoft Suite; Outlook, Word, Excel
• Ability to effectively answer and route phone calls on a multi-line system.
• Ability to use a 10-key pad to perform data entry efficiently, accurately, and promptly.
• Pass drug and background screening

Physical Demands:

• Must be able to sit for long periods.
• Must effectively use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• Must be able to perform some repetitive motions while using a computer.
• While performing the duties of this job, the employee is regularly required to talk or hear.

Hiring Process (in addition to an interview):

1. New hires must complete the I-9 Verification form within three days of employment. The U.S. Department of Justice and Immigration and Naturalization Services require this form. It is used to verify your identity and right to work in the United States. In addition, we verify employment eligibility via E-Verify.
2. All Positions require background checks with criminal courts, state and county repositories of criminal records, and the Department of Motor Vehicles.
3. Tests for Evidence of Substance Abuse by urinalysis test are required if this application results in an offer of employment.

7:00 am - 3:45 pm or 7:30 am - 4:15 pm (Monday - Friday)