Vendor Payments Specialist

Element has an opportunity for a temporary Accounts Payable (AP) Specialist . In this role you will be responsible for accounts payable duties, supporting multiple labs and/or locations.

This position plays a crucial role in the daily upkeep of accounts payable, fielding phone calls from vendors and Element laboratories, ensuring invoices are entered into accounting system, payments made within acceptable time frame, and other duties as assigned. This position partners with AP lead and team of AP representatives.

This is a temporary position lasting until the end of the year or possibly further. Extension or conversion is not guaranteed.

This is a hybrid role: four days in our Blue Ash location (Friday remote), post training.

Responsibilities:

• Build friendly relationship with vendors
• Analyze accounts, obtain missing invoices, and address discrepancies
• Build rapport with assigned Element Lab(s)
• Maintain spreadsheet with invoices and their status, review with lab each week
• Invoice Entry, Coding, keying, date stamping and filing of invoices
• Check Runs which includes pulling invoices for payment, delivering checks as necessary (postage machine, overnight)
• Overall knowledge/partner of Element lab assigned and their vendors for AP related topics
• Other tasks as needed or requested by Lead or Manager

Qualifications:

• 3+ years of experience in multi-site/location accounts payable support (or 1 year experience and college degree, preferably with accounting or accounting related major)
• Relevant experience will also be considered.
• Ability to read and interpret accounting related documents
• Ability to effectively communicate inside organization (manager, peers, members of Element team) as well as externally (vendors)
• Ability to calculate figures and amounts such as invoice amounts, payment terms and cash balances and to apply concepts of basic math
• Excellent analytical skills and knowledge of accounting and financial principles
• Demonstrated problem resolution skills
• Attention to detail is critical
• Proficiency with accounting software systems
• Ability to remain calm when faced with deadlines and multiple priorities
• Excellent interpersonal skills, ability to function as part of a team