Executive Assistant

Description:

Please include the following information at the time of submittal in the comments section in FG:


Location:
Work Authorization Status:
Vaccination Status:
Job Seeker is ok with being on-site 2-3 per week: ( please confirm with a YES in the submittal)


Assignment Information
• Hybrid, Local candidates ONLY, remote and onsite work required - onsite 2-3 times per week.
• Work location: 2011 N. Soto St Los Angeles, CA 90032
• Campus or Medical Enterprise: Medical Enterprise
• Working Job Title: Executive Support / Administrative Ops Analyst
• Number of needs: 1
• Bill Rate: #####-#####
• Duration of Assignment: Contract ONLY** 6 months with a high possibility for an extension**
• Work hours: 8:00 - 5:00 pm
• 2 -3 steps Video/ Teams interview process
• Dress code: Business Casual


Summary:
• Proven ability to work independently and as an active member of a team.
• Ability to work under pressure while maintaining flexibility needed to execute prioritized tasks and changing timelines
• Ability to manage multiple competing priorities that include Executive Support, event planning, report tracking, staffing coordination, and composing interdepartmental communications
• Capacity to learn and gain proficiency in data collection and qualitative analysis
• Exceptional verbal and written communication skills needed to effectively interact with staff, vendors, and Executive Leadership in a professional and concise manner
• Ability to problem solve while working toward goals of the department and organization; willingness to be prepared with viable solutions
• Facilitation and implementation of interdepartmental policies and process improvement


MUST HAVE:
*** longevity in recent work history
• Minimum high school diploma or equivalent; Bachelor's degree preferred but will accept 7+ years of applicable experience in lieu of education
• At least 2 years of relevant experience managing complex senior executive calendars, resolving scheduling conflicts, and managing expenses
• Strong expertise in Microsoft suite
• Some experience in notetaking/minutes


Medical Enterprise - Non-Clinical Onboarding - Must complete all onboarding requirements prior to the start date, no exceptions.


COVID 19 Vaccination is required + required Boosters
Background
Social Security Trace
Worked and lived found by SSN Trace - 7 year
County Criminal F&M - 7 year
Federal Criminal - 7 year
Widescreen Plus National Criminal Search
Healthcare Sanctions - State
OIG/SAM
Application
Temporary Work Agreement
Education - Primary Source of Highest Level in Specialty
Employment - 3 Employers - Must verify 2 out of 3
HIPAA
Harassment and Discrimination
National Sex Offender Registry


**Note: ALL IS BILLABLE TO USC EXCEPT FOR DRUG SCREEN


Bloodwork (Titers) to show they are immune to MMR (Measles, Mumps and Rubella), Varicella (Chickenpox) & Hepatitis B, or in the event that they do not have this, provide proof they had injections (shot records):
• MMR - Series of 2
• Varicella - Series of 2
• Hepatitis B - series of 3


TB Test/PPD (yearly) - In case of positive TB history, must present chest x-ray