Executive Assistant

Description: Please include the following information at the time of submittal in the comments section in FG: Location: Work Authorization Status: Vaccination Status: Job Seeker is ok with being on-site 2-3 per week: ( please confirm with a YES in the submittal) Assignment Information • Hybrid, Local candidates ONLY, remote and onsite work required - onsite 2-3 times per week. • Work location: 2011 N. Soto St Los Angeles, CA 90032 • Campus or Medical Enterprise: Medical Enterprise • Working Job Title: Executive Support / Administrative Ops Analyst • Number of needs: 1 • Bill Rate: #####-##### • Duration of Assignment: Contract ONLY** 6 months with a high possibility for an extension** • Work hours: 8:00 - 5:00 pm • 2 -3 steps Video/ Teams interview process • Dress code: Business Casual Summary: • Proven ability to work independently and as an active member of a team. • Ability to work under pressure while maintaining flexibility needed to execute prioritized tasks and changing timelines • Ability to manage multiple competing priorities that include Executive Support, event planning, report tracking, staffing coordination, and composing interdepartmental communications • Capacity to learn and gain proficiency in data collection and qualitative analysis • Exceptional verbal and written communication skills needed to effectively interact with staff, vendors, and Executive Leadership in a professional and concise manner • Ability to problem solve while working toward goals of the department and organization; willingness to be prepared with viable solutions • Facilitation and implementation of interdepartmental policies and process improvement MUST HAVE: *** longevity in recent work history • Minimum high school diploma or equivalent; Bachelor's degree preferred but will accept 7+ years of applicable experience in lieu of education • At least 2 years of relevant experience managing complex senior executive calendars, resolving scheduling conflicts, and managing expenses • Strong expertise in Microsoft suite • Some experience in notetaking/minutes Medical Enterprise - Non-Clinical Onboarding - Must complete all onboarding requirements prior to the start date, no exceptions. COVID 19 Vaccination is required + required Boosters Background Social Security Trace Worked and lived found by SSN Trace - 7 year County Criminal F&M - 7 year Federal Criminal - 7 year Widescreen Plus National Criminal Search Healthcare Sanctions - State OIG/SAM Application Temporary Work Agreement Education - Primary Source of Highest Level in Specialty Employment - 3 Employers - Must verify 2 out of 3 HIPAA Harassment and Discrimination National Sex Offender Registry **Note: ALL IS BILLABLE TO USC EXCEPT FOR DRUG SCREEN Bloodwork (Titers) to show they are immune to MMR (Measles, Mumps and Rubella), Varicella (Chickenpox) & Hepatitis B, or in the event that they do not have this, provide proof they had injections (shot records): • MMR - Series of 2 • Varicella - Series of 2 • Hepatitis B - series of 3 TB Test/PPD (yearly) - In case of positive TB history, must present chest x-ray