Office Manager (Nashville)

Job description:

Pay: $60,000.00 – $70,000.00 per year

Job Type: Full-Time

Schedule: Monday – Friday (In-Office 5 days/week, with potential transition to a hybrid schedule)

Location: In-Person | Nashville, TN

About Our Client

Our client is on a mission to make commercial kitchens cleaner, safer, and greener. They work hard, support each other, and take pride in helping local businesses run smoothly.

They’re looking for a sharp, organized, and high-energy Office & Operations Manager to be the heartbeat of the Nashville office. If you bring a warm, positive personality, love staying organized, and thrive when wearing multiple hats to keep operations running like clockwork, you’ll fit right in!

The Opportunity

This is a full-time, in-office position located in Nashville, TN, operating 5 days a week. As you master the systems and establish seamless office workflows, there is potential for this role to transition into a flexible, hybrid schedule.

What You’ll Be Doing

Financials & Invoicing

• Take ownership of billing, customer invoicing, and keeping collections on track.
• Process Accounts Payable (vendor bills, facility costs, licenses, and receipts).
• Partner with the leadership team to audit customer accounts and maintain accurate pricing within the system.

Customer Support & Scheduling

• Be the friendly, proactive voice for client follow-ups and service inquiries over the phone and email.
• Coordinate and maintain daily and weekly schedules to ensure smooth service delivery and client satisfaction.
• Build strong, lasting relationships with local clients and vendors.

HR, Onboarding & Training

• Welcome new team members! Handle onboarding documentation, background checks, and system setups.
• Organize training schedules and materials to set up new hires for long-term success.

Office & Information Organization

• Keep the physical office clean, structured, and fully stocked with necessary supplies.
• Establish and maintain digital and physical filing systems, keeping client records and operational documentation pristine.
• Continuously spot ways to streamline administrative processes and improve overall office efficiency.

Who You Are

• A People Person: You bring vibrant energy, a great personality, and an approachable attitude to the office every single day.
• Experienced: 2+ years of experience in office management, administrative operations, or executive support.
• Accounting & Tech-Savvy: Proficient in invoicing and billing software (QuickBooks experience is a major plus) alongside standard office software.
• Super Organized: Detail-oriented with a passion for keeping files, calendars, and systems structured so nothing slips through the cracks.
• Communicator: Clear, professional, and empathetic in all interactions—whether greeting a candidate, assisting a client, or supporting internal staff.

What Our client Offers

• Competitive Annual Salary: $60,000 – $70,000 per year (commensurate with experience).
• Growth Potential: Opportunity to transition to a hybrid work schedule based on performance and office stability.

Generous Benefits Package:

• Paid Time Off (PTO)
• Dental and Health insurance
• Professional growth and development opportunities

Qualifications

• Experience: 2+ years of office administrative or office management experience (Required)
• Location: Nashville, TN area (Required)
• Work Location: In-person 5 days a week (Nashville office)