Business Office Secretary - Full-time

Business Office Secretary

Salary Range: $47,000 - $57,000 based on experience

Benefits: Coverage Medical/Prescription/Dental

Compensation Program: Public Employees Retirement System

Qualifications:

• Education: High School or Technical School diploma required. Associates or Bachelors degree from an accredited college or university preferred.
• Knowledge, skills and abilities:
• Ability to describe problems and work orally or in writing to supervisor as needed
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work
• Ability to carry out instructions furnished in written or oral form
• Ability to add, subtract, multiply and divide and perform arithmetic computations
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint)
• Ability to work with a diverse group of individuals
• Ability to process paperwork accurately according to standardized procedures
• Ability to maintain confidentiality of information regarding students, employees and others, financial information, collective bargaining information, etc.
• Organizational, scheduling and time management skills
• Knowledge of office management procedures

Experience: Prior secretarial experience preferred

Reports To: School Business Administrator/Board Secretary

Primary Function: To assure the efficient and effective operation of the Board of Education Office for maximum positive impact on the educational function of the district.

Performance Responsibilities:

• Complete the employment process of new staff members, together with the monitoring of required documents; i.e. employment forms, background check, drug screening, health examinations, etc. while complying with changes to state and federal requirements.
• Generate or amend staff member contracts.
• Maintain personnel files.
• Create Board Meeting agendas and handle resulting correspondence.
• Prepare and distribute all legal notices and bids.
• Create and process purchase orders, maintain accurate vendor records.
• Coordinate all reservations and accommodations for workshops and conferences for all staff and Board members.
• Provide administrative support, which may include answering phones, maintaining various office files, initiating and drafting correspondence and other related duties.
• Receive employee and student accident reports and send out any necessary paperwork.
• Maintain all shared services contracts and record payables and receivables.
• Maintain preschool payments and correspondence and summer enrichment program.
• Maintain databases for district's online safety training and purchasing co-op.
• Maintain a high level of confidentiality in all work related matters.
• Perform any other tasks or duties assigned by the Superintendent or Business Administrator/Board Secretary.

Additional Duties:

• Performs other related tasks as assigned by the Child Study Team Supervisor and other central office administrators as designated by the Superintendent.

Physical and Mental Demands, Work Hazards:

Works in standard office and school building environments

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The duties of this job are normally performed in the following manner: the employee is regularly required to stand and is regularly required to talk and to hear. The employee frequently is required to walk. The employee is occasionally required to sit; to use hand to finger, handle or feel; to reach with hands and arms; to stoop; kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

Note: Qualified candidates/incumbents must be able to perform the essential duties and responsibilities with or without reasonable accommodations. As required under the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or duties. It is the responsibility of the incumbent in the position or the candidate once offered the position to inform the East Greenwich Superintendent of any and all reasonable accommodations that may be required. Candidates who need accommodations to complete the application process must inform the Superintendent of their need.

Equipment: Ability to use standard office equipment such as personal computers, printer, copy and fax machines, and telephone

Travel: Travels to school district buildings and professional meetings as required

Terms of Employment: Twelve month position. Salary established by Board. Evaluation: Annually by the Business Administrator

The East Greenwich Township School District is an Equal Opportunity Employment, Educational and Service Organization.