Legal Billing Specialist

Lagasse Branch Bell + Kinkead is a certified female-owned California law firm recognized for delivering responsive, strategic, and results-driven legal services. Whether defending complex litigation matters or helping clients proactively avoid disputes, we partner closely with businesses throughout California to provide practical and comprehensive legal solutions.

As our firm continues to grow, we remain focused on building a collaborative, high-performing environment where employees feel supported, valued, and empowered to succeed. We take pride in our culture, leadership accessibility, and long-term investment in our people.

Legal Billing Specialist

LBBK is seeking an experienced Legal Billing Specialist to join our accounting team. The ideal candidate is highly organized, detail-oriented, and experienced in high-volume legal billing environments, particularly within litigation and insurance defense.

This role will be responsible for managing the full billing cycle, ensuring compliance with client and carrier billing guidelines, supporting attorneys with billing revisions, and maintaining strong communication with clients and internal teams. The ideal candidate thrives in a fast-paced environment and takes pride in accuracy, responsiveness, and proactive problem-solving.

Responsibilities

• Prepare, review, revise, process, and finalize monthly prebills and invoices
• Support new matter intake process and coordinate case creation in firm systems
• Manage the appeals process for client deductions, including compiling and distributing reports to attorney staff, collecting appeal response language to challenge deductions, and ensuring timely submission in accordance with client deadlines
• Distribute prebills to attorneys for review and implement requested edits
• Assist with vendor invoice management and processing
• Resolve billing discrepancies, rejected invoices, and payment issues in coordination with attorneys, clients, accounting teams, and third-party payers
• Apply incoming payments accurately and maintain organized financial records
• Monitor accounts receivable and proactively follow up on outstanding balances
• Assist attorneys with time entry corrections and billing adjustments
• Prepare client account analyses, billing reports, pivot tables, and supporting documentation as needed
• Maintain accurate billing records while ensuring confidentiality and professionalism
• Serve as a liaison between attorneys, clients, vendors, and accounting departments
• Provide exceptional customer service and proactive communication internally and externally

Qualifications

• Minimum 5+ years of legal billing experience required
• Prior law firm and/or insurance defense billing experience strongly preferred
• Strong understanding of insurance carrier billing guidelines and compliance requirements
• Experience with Coyote, Aderant, Elite, or similar legal billing/accounting software
• Strong familiarity with electronic billing platforms including TyMetrix, CounselLink, Legal Tracker, Serengeti, Collaborati, or similar systems
• Advanced proficiency in Microsoft Office, particularly Excel, including formulas, reporting, and pivot tables
• Ability to manage multiple deadlines and produce high-quality work in a fast-paced environment
• Self-motivated with the ability to anticipate needs and work independently with minimal supervision
• Exemplary customer service mindset and professional demeanor
• Associate or bachelors degree in accounting, finance, or related field preferred

Compensation & Benefits

• $30$40/hour DOE
• Competitive benefits package
• Long-term growth opportunities within a growing California law firm
• Collaborative and supportive team environment

We are looking for someone who takes pride in their work, communicates proactively, and wants to be part of a firm that values professionalism, teamwork, and long-term success.