Office Administrator

Office Administrator

LHH is proactively seeking an organized, professional, and detail-oriented Office Administrator to support one of our clients on a contract basis in the Houston area. This role is responsible for ensuring the smooth day-to-day operation of the office, providing administrative support to internal teams, coordinating office activities, and delivering excellent customer service.

Job Title: Office Administrator

Location: Houston area, Texas

Job Type: Contract

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Pay Rate: $20.00 – $27.00/hr (DOE)

Role Summary: As an Office Administrator, you will play a critical role in maintaining efficient office operations and supporting team productivity. You will manage administrative tasks, coordinate schedules, assist with office communications, and serve as a key point of contact for employees, clients, and visitors. This position is ideal for someone who thrives in a fast-paced environment and enjoys keeping operations organized and running smoothly.

Key Responsibilities

• Manage daily office activities and administrative functions.
• Maintain office supplies inventory and coordinate purchasing as needed.
• Ensure common areas, conference rooms, and office spaces remain organized and professional.
• Assist with office policies, procedures, and documentation updates.

Administrative Support

• Provide administrative assistance to leadership and departmental teams.
• Prepare reports, presentations, correspondence, and other business documents.
• Schedule meetings, coordinate calendars, and arrange travel when required.
• Maintain accurate filing systems, both electronic and physical.

Front Desk & Customer Service

• Greet visitors and provide a welcoming professional experience.
• Answer and direct incoming phone calls and emails.
• Handle inquiries from clients, vendors, and employees effectively and professionally.
• Coordinate visitor access and meeting room reservations.

Data Entry & Record Management

• Enter, update, and maintain records within company systems.
• Ensure documentation is accurate, complete, and properly organized.
• Assist with processing forms, invoices, expense reports, and related administrative paperwork.
• Support reporting and recordkeeping initiatives.

Vendor & Facilities Coordination

• Coordinate with vendors, service providers, and building management as needed.
• Track office maintenance requests and facility-related issues.
• Assist with procurement and vendor documentation.
• Support onboarding logistics for new employees.

Team & Project Support

• Assist with special projects and company initiatives.
• Coordinate office events, meetings, and employee engagement activities.
• Support cross-functional teams with administrative and operational needs.
• Help ensure deadlines and project milestones are met.

Qualifications

• High school diploma or GED required.
• Associate's degree in Business Administration or a related field preferred.

Experience

• 2+ years of administrative, office coordination, or office management experience.
• Experience supporting multiple departments or executives preferred.
• Previous experience in a professional office environment required.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with scheduling software, office management tools, and databases preferred.
• Comfortable learning new systems and technologies.

Core Competencies

• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Exceptional attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines.
• Professional demeanor and customer-service mindset.
• Dependable, proactive, and adaptable in changing environments.

What We Offer

• Competitive hourly rate: $20.00 – $27.00/hr (DOE)
• Opportunity to support a dynamic and growing organization
• Collaborative and professional work environment
• Exposure to a variety of business operations and administrative functions
• Potential for contract extension or temp-to-hire based on performance and client needs

If you're an organized professional with strong administrative skills and enjoy supporting office operations, we encourage you to apply today!