Human Resources Administrator (Bilingual-English & Spanish)

Human Resources Coordinator

Join the dynamic and diverse team at La Jolla Beach & Tennis Club, Inc., where tradition meets opportunity. Our family of properties includes the iconic La Jolla Beach & Tennis Club, a private oceanfront club with world-class tennis courts and direct beach access; the inviting La Jolla Shores Hotel, a beachfront getaway beloved for its relaxed coastal charm; and the internationally acclaimed Marine Room, celebrated for its fine dining and dramatic surfside views.

These landmark destinations are cherished La Jolla institutions, built on a legacy of family values, exceptional service, and a deep commitment to our community. As part of our team, you'll enjoy a supportive and collaborative work environment, competitive pay, outstanding benefits, and the chance to grow your career in a setting as inspiring as the coastline we call home. Whether you're starting your career or ready to take it to the next level, we're passionate about helping our employees thrive in one of California's most beautiful destinations.

What We Offer:

• Free daily meal and salad bar
• Benefits including: Medical, Dental, Vision, 401K (based on employment status)
• Paid vacation, sick, and holiday time
• Dining discounts for employees (and up to 6 guests) at the Marine Room, The Shores Restaurant, and our Club Dining!
• Property retail shop and hotel discounts
• $500 referral bonus for referring new employees to The La Jolla Beach & Tennis Club

What We Ask:

• Consistently provide professional, attentive, and genuinely friendly service
• Promote and follow LJBTC, Inc's Signature Service standards and requirements to ensure a lasting impression of exemplary service resulting in satisfied and loyal members and guests

Hourly Rate

$28.00

Summary

Supports employee onboarding, recruitment coordination, payroll-related data accuracy, record maintenance, and employee communications while ensuring compliance with applicable employment regulations. Serves as the primary HR communications resource, creating flyers and announcements to drive employee engagement. Promotes and follows LJBTC, Inc.'s Signature Service standards and requirements ensuring a lasting impression of exemplary service resulting in supremely satisfied and loyal members and guests. Pay Rate Range $28-$30

Essential Duties And Responsibilities:

• Performs internal and external recruiting which includes, administering the internal job posting program, screening and referring qualified applicants to departments, corresponding with job applicants being considered and verification of applicant information.
• Support seasonal hiring by coordinating onboarding surges, rehire processing, and documentation tracking.
• Create, monitors and updates position descriptions as needed.
• Coordination and facilitation of new employee orientations.
• Maintain, review, audit, and file employee records and documentation in accordance with company policy and employment regulations.
• Respond to employee inquiries relating to HR processes and policies, including benefit eligibility by employment status and explain benefit plan offerings, providing relevant communication resources and directing complex issues to HR leadership.
• Responsible for supporting and managing assigned projects in collaboration with HR Generalist and HR Management Teams.
• Support HR projects and initiatives, including employee engagement activities, internal programs, and the planning and preparation of employee events.
• Assist in preparation and processing of onboarding documentation and ensuring all pre-employment requirements are completed accurately and on time.
• Collect and verify acceptable documentation to complete Form I-9 and process e-Verify for all new hires.
• Assist in coordinating and reconciling relevant payroll and HR data, including new hire information and referral bonus tracking, in partnership with payroll department.
• Actively track, log, and maintain employee certifications, licenses and required compliance documentation.
• Actively audit HR and payroll-related data to ensure accuracy, completeness, and timely updates.
• Ability to be fully bilingual in English and Spanish with strong written and verbal communication skills, including interpreting and translating complex HR policies and legal documentation.
• Support offboarding by providing exit documentation and responding to employee inquiries regarding final steps.
• Demonstrated ability to handle confidential information with a high degree of discretion and professionalism.
• Proficient in design tools such as Canva to create engaging HR materials.
• Serve as the primary HR communications resource by creating flyers, announcements, and other materials to support employee engagement initiatives.
• Actively and independently manage and maintain internal communication boards.
• Ability to travel by foot between properties multiple times per day, as operational needs require.
• Demonstrated experience supporting multiple HR functions, including onboarding, recruitment coordination and HR data management.
• Strong organizational, time-management and prioritization skills.
• Proven attention to detail with the ability to audit data and identify errors and/or discrepancies.
• Previous experience supporting HR processes using Workday HRIS system is preferred.
• Supports with HR Administrative duties (included but not limited to office coverage, employee inquiries, biometrics, events, electronic filing).

Qualification Requirements:

• Minimum of 2-3 years of Human Resources experience in the hospitality industry.
• Ability to be fully bilingual in English and Spanish with strong written and verbal communication skills.
• Schedule availability - Monday - Friday 8:30 am to 5:00 pm

LJBTC INC. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.