Event Coordinator

Event Coordinator

MedForce, an IQVIA business, provides best-in-class medical communication services to help life sciences companies connect with HCPs – and improve lives. Our services span the entire product life cycle for our clients in the pharmaceutical and medical device industry.

The Event Coordinator supports the planning, management, and execution of pharmaceutical marketing, medical education, and training programs. Working closely with Event Planners and reporting to the Director of Meetings & Events, this role helps coordinate programs from start to finish, including venue sourcing, travel logistics, healthcare professional communications, on-site meeting support, and program reconciliation, while upholding all client-specific compliance, privacy, and pharmaceutical industry standards.

Responsibilities:

• Facilitate pharmaceutical medical education programs including large scale programs such as Speaker Trainings, Product Theatres, Symposiums, Customer Receptions/Dinners, Congresses
• Facilitate pharmaceutical medical education programs including small to mid-size programs such as Advisory Boards, KOL/HCP Engagements, local trainings
• Facilitate pharmaceutical medical education programs including 1:1 Consulting Meetings and HCP meals at large medical congresses/conventions

Assist Meetings & Events Team with all logistical aspects of programs including:

• Manage registration websites & HCP communications
• Book air travel and ground transportation
• Process honoraria payments
• Process HCP expense reimbursement payments
• Research/source venues for events
• Order meeting materials and supplies
• Print/ship materials
• Data Input
• Travel to meeting locations and support Event Planners with on-site logistics
• Verify final attendee list and cross reference for accuracy
• Assist with the reconciliation process upon program completion

Qualifications:

• A bachelor's degree or equivalent work experience
• 1+ years relevant experience; administrative support, event planning and/or speaker bureau exposure (preferred)
• Microsoft Office Suite – Excel, Word, Power point, Outlook
• Adobe Acrobat
• Strong multitasking and organizational skills in a fast-paced environment
• Excellent communication, customer service, and problem-solving abilities
• Professional, detail-oriented, and proactive team player with a strong work ethic

Requirements:

• This role is hybrid; candidates must be able to work from the Red Bank, NJ office (1-2 times per week) to support meeting operations, preparation, and distribution of meeting materials
• Ability to travel up to 25%, including occasional weekends, to support business and program objectives (typically 4-6 times a year)
• Must be able to pack and lift boxes up to 20 pounds

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide.

IQVIA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable law.

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.

The potential base pay range for this role, when annualized, is $33,800.00 - $84,500.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.