Project Manager

Own shows from signed proposal through final invoice. You will lead cross-functional planning, convert designs into executable plans, build realistic schedules and budgets, coordinate labor and vendors, and run show days with calm, decisive leadership. Success looks like frictionless pre-production, clear handoffs, tight comms, and wrap-ups that improve the next one. The Difference You Will Make Translate scope, CADs, and riders into buildable plans with timelines, room-by-room equipment lists, and power loads Create project schedules and Run of Show documents using the Limitless room-per-row layout standard Lock logistics: docks, access, power, rigging points, generator sizing, parking, security, fire watch, overnight storage Issue and track POs and COIs. Confirm venue rules and permitting. Coordinate vendors and rentals Drive internal kickoffs and tech briefs. Clarify deliverables, constraints, and show-critical risks Resourcing and Budget Build labor plans and calls in Lasso. Assign leads and multi-ops. Balance in-house vs freelance mix Manage project budgets and margins in Current RMS. Track actuals vs estimate and raise flags early Approve time, manage per diems, and reconcile expenses post-show with QuickBooks and receipts Communication & Stakeholder Management Serve as the primary hub of communication between Account Manager, General Manager, client, and show technicians Run weekly client check-ins. Drive decisions, dependencies, and content deadlines Collect assets via the Show Advancing Form and maintain a single source of truth Show Execution Lead load-in, build, rehearsal, show, and strike. Enforce build order sequencing and safety Run cue-to-cue with audio, lighting, video, and stage teams. Lock sound checks and changeovers Make informed calls on-site. Keep the schedule realistic, pivot when needed, document change orders Oversee strike and load-out protection of venue and gear Capture learnings, update SOPs, close out in Current RMS, and support invoicing within 3 business days Lead internal post-mortems with actionable improvements A Typical Day Tools You’ll Use Current RMS for quoting, inventory, opportunities, and documents Lasso for labor scheduling and crew communication Trello for project boards and status Google Workspace, RingCentral, Slack Zapier-driven workflows and Elementor web forms for asset intake QuickBooks for expense reconciliation and invoice support Your Expertise 3–5 years managing live event or touring productions at scale with AV integration Strong technical literacy across lighting, audio, video, LED, power, and rigging fundamentals Proven experience building crew plans, reading CADs, and advancing shows with venues and clients Command of budgeting, margins, and change order discipline Calm, direct communicator who sets expectations and holds teams accountable Comfortable with early mornings, late nights, weekends, and travel as needed Your Location Location: Austin, Tx Our Commitment to Excellence What Success Looks Like 30 days Project boards are clean, dates accurate, comms timely. You can run internal kickoffs without hand-holding 60 days Labor calls run smoothly, ops issues are flagged early, and load-in sequences are predictable 90 days You deliver two multi-room shows on margin and on time. Clients and internal teams see you as the clear point of contact KPIs On-time milestones and load-in completion rate Labor variance within target band Change orders captured and approved before scope creep lands on site Positive client and internal feedback on communication and clarity Schedule and Compensation Full time Monday to Friday with show-driven evenings and weekends Salary plus performance bonus tied to project margin and communication effectiveness Paid time off Pay Range Compensation: Base salary of $75,000-85,000 based on experience. #J-18808-Ljbffr