Buyer

QuickPro Staffing is seeking an experienced University Buyer to support the procurement and purchasing operations of a university campus. This position is responsible for obtaining competitive pricing for goods and services, coordinating vendor contracts, ensuring compliance with purchasing policies, and serving as a key liaison between campus departments and vendors. The ideal candidate is highly organized, analytical, detail-oriented, and customer-service focused, with the ability to manage multiple purchasing requests while maintaining accuracy, professionalism, and confidentiality. Essential Duties & Responsibilities Obtain competitive pricing for goods and services requested by campus departments. Research and evaluate vendors, products, services, and purchasing options. Assist with contracts involving outside consultants and service providers. Prepare specifications, bid requests, and vendor proposals in cooperation with requesting departments. Enter and maintain purchase order information within university purchasing and business software systems. Maintain accurate vendor, equipment availability, and property disposition databases. Educate and assist campus departments regarding purchasing policies, procedures, and requirements. Review purchase orders prepared by other personnel for accuracy, completeness, and compliance. Handle correspondence related to purchasing projects, orders, vendors, and purchasing issues. Serve as a liaison between vendors and university departments to facilitate timely resolution of issues. Work closely with university departments and logistics personnel to resolve problems involving damaged, incorrect, duplicate, or incomplete shipments. Monitor and expedite orders as necessary to meet departmental needs. Prepare purchasing and procurement reports for internal and external stakeholders. Maintain accurate records and documentation related to purchasing activities. Provide responsive, professional service to campus departments and vendors. Perform other duties and responsibilities as assigned. Minimum Qualifications Bachelor’s degree in Business Administration, Accounting, Supply Chain, Procurement, or a related field. Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook. Working knowledge of purchasing policies, accounting principles, and general office procedures. Strong analytical, organizational, interpersonal, and communication skills. Excellent attention to detail and accuracy. Ability to prioritize multiple assignments and meet deadlines. Ability to work independently with general supervision while also functioning effectively as part of a team. Demonstrated professionalism, integrity, collaboration, and sound judgment. Strong customer service skills with the ability to work effectively with campus departments, vendors, and other stakeholders. Willingness to assist other areas of the department as needed while maintaining a positive and professional attitude. Preferred Qualifications Certified Purchasing Manager (CPM) certification. Accredited Purchasing Practitioner (APP) certification. Previous experience in a university, college, public-sector, or institutional purchasing environment. Experience managing vendor relationships. Experience negotiating contracts, pricing, or purchasing agreements. Knowledge of procurement systems and purchase order processes. Skills & Competencies Procurement & Purchasing Vendor Management Contract Coordination Competitive Bidding & Pricing Purchase Orders Data Entry & Recordkeeping Microsoft Office Problem Solving Communication Organization & Time Management Customer Service Attention to Detail #J-18808-Ljbffr