Office Manager

Office Manager

Help Build the Future of a Growing Company Paul Davis Restoration of Southwest Montana is seeking an experienced Office Manager to lead our financial and administrative operations as we expand beyond the Gallatin Valley into neighboring markets. This is a key leadership position responsible for ensuring our office operates efficiently, our financial records are accurate, and our systems are built to support continued growth. You'll work directly with ownership and help shape the future of one of Southwest Montana's fastest-growing restoration companies. If you're an experienced leader who enjoys improving processes, developing people, and bringing organization to a fast-paced business, we'd love to hear from you.

Why Join Paul Davis?

We help homeowners and businesses recover after fire, water, storm, and other property disasters. Our work matters because we serve people during some of the most challenging times of their lives.

Everything we do is guided by our Core Values:

• Deliver What You Promise
• Respect the Individual
• Have Pride in What You Do
• Practice Continuous Improvement

Key Responsibilities:

• Lead and support the office administrative team.
• Serve as the company's QuickBooks Online subject matter expert.
• Manage Accounts Receivable, Accounts Payable, payroll, reconciliations, and financial reporting.
• Maintain accurate job costing within RMS and QuickBooks Online.
• Prepare financial information for ownership and our CPA.
• Develop and improve office systems, workflows, and standard operating procedures.
• Support strategic initiatives and company growth into new markets.
• Build strong relationships with customers, vendors, subcontractors, and insurance partners.
• Oversee day-to-day Human Resources functions, including onboarding, personnel files, benefits administration, payroll coordination, policy administration, and compliance.
• Support recruiting, hiring, employee orientation, performance management, and training initiatives.

Qualifications:

Required:

• Advanced proficiency in QuickBooks Online.
• Experience with General Ledger management, Accounts Receivable, Accounts Payable, payroll, reconciliations, financial reporting, and job costing.
• Previous leadership or supervisory experience.
• Strong accounting knowledge and exceptional attention to detail.
• Outstanding organizational, communication, and problem-solving skills.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• High level of integrity, professionalism, and accountability.
• Proficiency with Microsoft Office and cloud-based business software.
• Valid driver's license.

Preferred:

• Experience in construction, restoration, or another project-based service business.
• Experience with RMS, Xactimate, or similar job management software.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

Compensation & Benefits:

• $32.00$36.00 per hour, depending on experience.
• Performance-based bonus opportunities.
• Health insurance.
• Paid Time Off and paid holidays.
• Paid training and professional development.
• Leadership development opportunities.
• Flexible scheduling when business needs allow.
• Opportunity for advancement as our company continues to grow.

Join Our Team

We're looking for someone who wants more than a job. We're looking for a leader who takes pride in building efficient systems, supporting a great team, and helping a growing company succeed. If that sounds like you, we'd love to meet you.

Paul Davis Restoration of Southwest Montana proudly supports and hires Veterans and is an Equal Opportunity Employer.