Stennis Administrative Support

Job Description

Job Description

Job description

QUALIFICATIONS:

Able to manage multiple written administrative assignments.

5 years experience operating computer equipment, software applications: Microsoft Word, Microsoft

Outlook, Microsoft Access, Microsoft PowerPoint, Graphics, Presentation Software, and any other
Databases.

5 years of demonstrated experience operating of the government travel application DTS.

5 years of experience in business-related management functions.

5 years of experience of general office administration and support services to include file management and

maintenance.

5 years of demonstrated experience in financial execution processes and practices.

Familiar with organizational structure of the DoN and other Department of Defense (DoD) components.

Must possess excellent written and oral communications skills.

5 years of experience with researching and understanding the Secretary of the Navy (SECNAV) Manual M-

5216.5.

5 years of experience in working with and developing Excel spreadsheets and schedules.

Possess a current Secret Security Clearance or ability to obtain a Secret Security Clearance.

```Duties```
- Provide clerical support to the office staff and management team
- Perform general administrative tasks such as filing, data entry, and document preparation
- Manage calendars and schedule appointments for staff members
- Greet visitors and direct them to the appropriate personnel
- Answer phone calls and respond to inquiries or route calls to the appropriate individuals
- Assist with office management tasks such as ordering supplies and maintaining inventory
- Handle incoming and outgoing mail, including sorting and distributing mail
- Maintain confidentiality of sensitive information

```Skills```
Proficiency in computer applications, including Microsoft Office Suite (Word, Excel,
Strong organizational skills with the ability to prioritize tasks and manage time effectively
Excellent communication skills, both verbal and written
Attention to detail and accuracy in data entry

Basic understanding of office equipment operation

Manage sensitive and Controlled Unclassified Information (CUI), maintain and update personnel records
and Command references. All CUI must be maintained in compliance with Department of Navy (DoN) and
local policies.
Respond daily to routine/urgent administrative requests by e-mail, phone, fax, in person, or by correspondence.
Prepare and type correspondence, using office automation equipment and programs, from rough drafts, messages, and/or verbal instruction.
Refer recognized problems and messages to officials as necessary.
Attend and take notes and/or minutes of Department Head meetings.
Draft, edit and prepare replies in final form to routine correspondence received from various departments of Command.
Ensure proper documentation is submitted for all correspondence courses.
Maintain and file all correspondence, reports, forms and memos either electronically or manually as required by each office Standard Operating Procedure (SOP).
Manage all office and electronic files ensuring and maintaining a pertinent archival process.
Coordinate and assist approximately 75 Command members with generating all travel orders using the Defense Travel System (DTS).
Finalize all travel arrangements to include, but not limited to, airline, rental car, lodging, and country clearance requests.
Assist with preparation of and track travel vouchers for approximately 75 Command members. Vouchers shall be completed and routed for approval within 5 days of travel completion.
Prepare and ensure the timely processing of annual fitness reports, annual performance evaluations, and awards for approximately 75 military members. Completion deadlines for fitness reports and performance evaluations must be completed by deadlines determined by the member?s rank as outlined in Bureau of Naval Personnel (BUPERS) Instruction 1610.10D.
Order and receive office supplies as needed.
Make copies, fax, and maintain calendars as requested.
Work independently on projects requiring research and preparation of briefing charts.

Job Type: Full-time

Pay: $25.50 - $28.00 per hour

Expected hours: 40 per week