Inventory & Logistics Coordinator

Job Description

Job Description

The Inventory & Logistics Coordinator is responsible for overseeing inventory accuracy, coordinating inbound and outbound shipments, managing material movement, and supporting logistics operations across the organization. This position serves as a key link between purchasing, warehouse operations, production, transportation providers, and project teams to ensure materials are available, properly tracked, and delivered on schedule.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while maintaining compliance with company policies, contractual requirements, and inventory control procedures.

Essential Duties and Responsibilities Inventory Management

• Maintain accurate inventory records within inventory management and ERP systems.
• Monitor inventory levels and coordinate replenishment activities to prevent stock shortages or production delays.
• Track and reconcile inventory transactions, investigating and resolving discrepancies as needed.
• Generate inventory reports and provide inventory status updates to management.
• Monitor government-furnished materials and inventory assigned to specific contracts, projects, or production jobs.

Logistics Coordination

• Coordinate inbound and outbound shipments with suppliers, carriers, customers, and internal departments.
• Schedule freight pickups and deliveries while ensuring materials arrive on time and in good condition.
• Track shipments and communicate delivery status updates to stakeholders.
• Resolve transportation issues, shipment delays, and freight discrepancies.
• Assist with carrier selection and logistics planning to support operational needs.

Receiving & Material Verification

• Verify incoming shipments against purchase orders, packing slips, and shipping documentation.
• Inspect received materials for quantity, quality, and damage.
• Ensure all received materials are properly documented and entered into inventory systems.
• Coordinate with procurement and vendors to resolve receiving discrepancies.

Shipping & Distribution

• Prepare shipping documentation, including Bills of Lading (BOLs), packing lists, and other required paperwork.
• Ensure shipments are properly packaged, labeled, and documented.
• Coordinate with loading personnel to ensure accurate and damage-free shipments.
• Maintain shipment records and tracking information.

Inventory Audits & Reporting

• Conduct cycle counts and physical inventory audits.
• Reconcile physical inventory to system records and investigate variances.
• Prepare weekly and monthly inventory and logistics reports.
• Monitor inventory performance metrics and identify opportunities for process improvement.

Compliance & Process Improvement

• Ensure compliance with company policies, safety standards, contractual requirements, and regulatory guidelines.
• Assist in developing and improving inventory control and logistics procedures.
• Support continuous improvement initiatives focused on inventory accuracy, material flow, and transportation efficiency.
• Train and support team members on inventory and logistics processes when needed.

Qualifications Education & Experience

• High school diploma or GED required; Associate's degree in Supply Chain, Logistics, Business, or related field preferred.
• Minimum 3-5 years of experience in inventory control, logistics coordination, supply chain operations, warehouse management, or related fields.
• Experience working with ERP systems, inventory management software, and transportation documentation.

Knowledge, Skills & Abilities

• Strong understanding of inventory control and logistics processes.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with ERP and inventory management systems.
• Strong analytical and problem-solving skills.
• Excellent organizational and time-management abilities.
• Ability to prioritize multiple projects and deadlines.
• Strong verbal and written communication skills.
• Ability to work effectively with suppliers, carriers, warehouse personnel, and internal stakeholders.

Certifications & Requirements

• Ability to obtain Material Handling Equipment (MHE) certification within 30 days of employment.
• Ability to safely operate forklifts and material handling equipment ranging from 3,000 to 60,000-pound capacities.
• Working knowledge of transportation, shipping, receiving, and warehouse safety regulations.

Physical Requirements

• Ability to work in warehouse, manufacturing, and outdoor environments.
• Ability to lift up to 50 pounds occasionally.
• Ability to stand, walk, bend, and perform physical inventory activities as needed.

Work Schedule

• Core working hours are Monday through Friday, 8:00 AM to 5:00 PM.
• Flexibility to work alternate schedules, including 3:00 PM to 11:00 PM, evenings, weekends, and overtime as business needs require.