Accounts Payable Coordinator- AV

Job Description

Job Description

cb20 is a technology solutions provider of choice for organizations that value IT and Managed Services expertise and category-leading customer service.  We partner with the world’s leading hardware and software companies to deliver end-to-end consulting, implementation and managed services across the U.S. With world-class engineering talent and 30+ years of experience cb20 delivers confidence, security, a true sense of control and the highest- quality, end-to-end customer experience in the business.

cb20 won the Albany Business Review Best Places to Work and Albany Times Union Top Places to Work five years in a row.  In 2025, cb20 achieved the #1 spot in the over 100 category at the ABR Best Places to Work event. People are cb20's greatest asset.

Position summary

The AP Coordinator owns accounts payable for cb20's Audio Visual practice, from vendor invoice to payment. You'll pay AV manufacturers, distributors, installation subcontractors and freight carriers accurately and on time, tie every cost to the right AV project, and keep the AP ledger clean for month-end close.

This role reports to the Director of Finance and can be based out of our Saratoga Springs, NY or Hopkinton, MA location on a 40hr work week, hybrid schedule (3 days onsite/2 days remote).  

Key responsibilities:

• Process a high volume of AV vendor invoices end to end: review, code to the correct GL accounts and AV project or job, and enter them in NetSuite
  
• Match invoices to purchase orders and receipts for AV equipment: displays, cameras, microphones, DSPs, control systems, mounts and cabling, often with partial shipments, backorders and drop-ships to client sites
• Track project-based costs so equipment lands on the right installation, supporting accurate job costing and project margins
• Process invoices from installation subcontractors work with AV Project Managers to validate
• Handle recurring AV charges such as cloud management subscriptions, software licensing, extended warranties and support contracts, and flag upcoming renewals
  
• Resolve price, quantity and receiving discrepancies with purchasing, warehouse/staging, project managers and vendors, including RMAs, credits and vendor rebates
  
• Prepare and run weekly payment batches (ACH, check, wire and credit card), aligned with cash flow, distributor terms and early-pay discounts
  
• Reconcile field technician expense reports and corporate cards for travel, materials and on-site purchases.
  
• Set up and maintain vendor records, including W-9s, banking verification and fraud-prevention checks
• Reconcile vendor and distributor statements and the AP subledger to the GL; clear aged and unapplied items.
  
• Support month-end close with accruals for received-not-invoiced equipment and work-in-progress subcontractor costs, plus AP aging reports
  
• Prepare annual 1099s and support sales and use tax review on equipment purchases, including tax-exempt education and government projects
• Answer vendor and internal inquiries promptly, reflecting cb20's service-first culture, and suggest AP process improvements

Qualifications:

Required

• 2+ years of accounts payable or general accounting experience. (equivalent experience is accepted
• Working knowledge of AP processes, PO matching, GL coding and month-end close.
• Experience with an ERP system; NetSuite strongly preferred.
• Intermediate Excel skills.
• High attention to detail and accuracy with large transaction volumes.
• Clear written and verbal communication with vendors and coworkers.
• Ability to manage deadlines and keep sensitive financial information confidential
  

Preferred

• Associate's or bachelor's degree in accounting, finance or business or equivalent experience.
• AP experience at an AV integrator, IT services firm, technology reseller or construction/project -based business is preferred.
• Familiarity with AV and IT distributor billing and manufacturer rebate or deal-registration programs.