Medical Records Specialist

We are seeking a detail-oriented Medical Records Specialist to join our team!

Rockford Center is a 138-bed mental health facility located in Newark, DE, providing easy access to a full complement of inpatient and partial behavioral health programs for children and adolescents, adults, and older adults. Rockford is the only child inpatient behavioral health facility in DE, offers an experienced and tenured senior management team, and serves New Castle County and northern Maryland.

Website: Psychiatric and Substance Abuse Services | Rockford Center | Newark, DE

Position Summary:

The Medical Records Specialist plays a critical role in maintaining the integrity, confidentiality, and accuracy of patient health records within a behavioral health hospital setting. This position is responsible for organizing, managing, and safeguarding medical documentation in compliance with federal, state, and organizational regulations, including HIPAA. The Specialist collaborates with clinical and administrative staff to ensure timely and accurate documentation, supports audits and quality improvement initiatives, and facilitates the release of information processes. The ideal candidate demonstrates attention to detail, strong organizational skills, and a commitment to supporting patient care through meticulous recordkeeping.

Responsibilites:

• Maintain and update patient medical records in accordance with hospital policies and regulatory standards. 

• Ensure compliance with HIPAA and other privacy regulations when handling protected health information. 
• Process requests for release of information from patients, providers, and third parties, ensuring proper authorization and documentation.
• Audit medical records for completeness and accuracy, identifying missing documentation or discrepancies.
• Scan, index, and file medical documents into health record system in a timely and organized manner.
• Collaborate with clinical and administrative staff to resolve documentation issues and support continuity of care.
• Assist with chart preparation and record retrieval for internal and external audits, legal requests, and quality reviews.
• Monitor record retention schedules and support secure destruction of outdated records per policy. 5%
• Respond to inquiries regarding medical records professionally and promptly, maintaining confidentiality at all times.
• Stay current with changes in health information management practices, behavioral health documentation standards, and applicable regulations.
• Performs other duties as assigned/required by this position.

Benefits:

• • Competitive Compensation 
  • Chamberlain University Partnership discount
  • In-house Psychiatric Nurse Residency Transition-to-Practice
  • Orientation (Could earn 20 CEUs)
  • Career development opportunities across UHS and its 300+locations!
  • Diverse programming to expand your experience and energize your career
  • HealthStream online learning catalogue with plenty of free CEU courses

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (NYSE: UHS) has built an impressive record of achievement and performance, growing since its inception into a Fortune 500 corporation. Headquartered in King of Prussia, PA, UHS has 99,000 employees. Through its subsidiaries, UHS operates 28 acute care hospitals, 331 behavioral health facilities, 60 outpatient and other facilities in 39 U.S. States, Washington, D.C., Puerto Rico and the United Kingdom.

Requirements:

• High school diploma or equivalent required
• Associate’s degree or completion of at least 12 college credits preferred
• Minimum of 1 year experience in a medical office or healthcare setting
• Familiarity with medical terminology and EHR systems preferred
• Excellent customer service and communication skills
• Strong attention to detail and organizational abilities
• Ability to handle sensitive information with discretion

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

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