Human Resources Coordinator

Human Resources Coordinator

The Human Resources Coordinator provides administrative and operational support to Athletics Human Resources. Responsibilities include, but are not limited to student and temporary hiring oversight, preparing job postings, maintaining personnel files, administering Athletics parking permits, managing Wheels of Support/DMV clearances, ensuring compliance with Child Protection Clearances and mandatory trainings, and supporting data reporting as assigned. The ideal candidate must be able to multi-task and work efficiently and accurately in a fast-paced, complex environment while maintaining the highest standards of confidentiality at all times.

Job Summary: Supports human resources by assisting in the hiring process; processes payroll related transactions; updates and maintains files, records, and databases; and assists in various administrative functions.

Essential Functions:

• Oversee student employment and all-temp hiring processes, mandatory training compliance for Conflict of Interest, Clery Act, Title IX, Anti-Hazing, FERPA, and other training(s) for all Athletics coaches, staff, students, all-temps, and volunteers.
• Oversee Child Protection Clearances and Mandated Reporter training compliance, including communication, distribution, consultation, and collection/reporting.
• Oversee staff/coach parking permit administration and parking requests in close collaboration with the Pitt Mobility office.
• Oversee daily operations of the Athletics Wheels of Support program, including dealer communications, vehicle management, and DMV clearance paperwork, working closely with the Athletics Business Office.
• Assist with processing staff and coach employment actions, including new hires, terminations, and other employment changes.
• Assist with the collection and maintenance of employee information and personnel files, ensuring all required documentation is current and complete, including the preparation of new employee files.
• Assist with the coordination of new employee onboarding, Athletics HR database, website, and calendar management, and provide support to staff and coaches throughout the hiring process.
• Assist with the collection and tracking of staff performance reviews and goal documents, new staff relocation, and data and report requests as assigned.
• Assist Sports Camps staff with the student employment process, including posting requisitions, processing offers, tracking Child Protection Clearances, and providing onboarding updates.
• Additional duties as assigned.

Physical Effort: Position is largely sedentary. Must be able to sit or stand for prolonged periods of time.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category: Full-time regular

Job Classification: Staff

Job Family: Human Resources

Job Sub-Family: Employee & Labor Relations

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: No experience required

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Additional details about Required Licensure/Certification: Collegiate Athletics experience strongly preferred. An equivalent combination of work and high-level playing experience may be substituted at the discretion of the University.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00p.m.

Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range: To be determined based on qualifications

Relocation Offered: Yes

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check.

Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable