Transportation Manager

POSITION OVERVIEW

The Transportation Manager is responsible for all point-to-point logistics and transportation operations for PowerGrid Services' equipment fleet. This role manages the complete lifecycle of equipment movement and on-road compliance: receiving new assets from suppliers, coordinating delivery to business units, ensuring Samsara telematics installation and equipment upfitting before BU arrival, managing end-of-life equipment disposition (return or auction), ensuring DOT compliance and vehicle safety, managing titles and registrations, and analyzing transportation costs and efficiency across all business units.

The Transportation Manager establishes and manages relationships with national transport carriers, towing companies, and logistics providers; ensures compliance with MSAs, insurance requirements, and DOT regulations; and provides business units with approved provider networks, compliance guidance, and cost reduction opportunities.

KEY RESPONSIBILITIES

Incoming Equipment Movement & Deployment

Coordinate receipt of new equipment from suppliers and manufacturers

Arrange and manage transport of new equipment to designated business units

Ensure Samsara telematics is installed and activated BEFORE equipment arrives at business unit

Oversee equipment upfitting (attachments, decals, configurations, safety equipment) so equipment is ready to deploy on day of arrival

Track incoming equipment status and provide BU delivery timelines

Verify equipment quality and specification compliance upon receipt

Coordinate pre-delivery inspections and safety checks

DOT Compliance & Vehicle Safety

Ensure all equipment meets DOT safety and compliance requirements before deployment to business units

Coordinate annual DOT inspections and maintain inspection records

Ensure all safety equipment is installed and functional (lights, markings, safety devices)

Track and enforce DOT compliance deadlines and inspection schedules

Ensure business units understand DOT obligations and compliance requirements for equipment operation

Monitor and report on DOT compliance status across all mobile equipment

Escalate compliance issues to VP of Fleet immediately

Maintain documentation for audit and regulatory purposes

Title & Registration Management

Oversee issuance and management of vehicle titles for all fleet equipment

Coordinate registration process for new equipment across all states where PowerGrid operates

Track and enforce annual registration renewals for all equipment

Maintain master title and registration documentation for all assets

Ensure business units receive registration documentation when equipment arrives

Coordinate transfer of titles and registrations during equipment disposition (return or auction)

Manage multi-state registration requirements and IFTA/IRP compliance

Track registration expiration dates and provide advance notice of renewal requirements

Maintain audit trail of all title and registration changes

Telematics Management (Samsara)

Manage Samsara device installation on all incoming equipment before delivery to business units

Oversee Samsara account setup, user provisioning, and reporting configuration

Monitor Samsara uptime and performance; troubleshoot and resolve connectivity issues

Ensure Samsara data feeds are active and reporting correctly for all installed devices

Coordinate with Samsara support and IT on system troubleshooting and platform updates

Track installation metrics and report on completion rates and outstanding units

End-of-Life Equipment Management & Disposal

Equipment Evaluation & Disposition Planning:

Work with VP of Fleet to evaluate and prioritize equipment for end-of-life disposition

Develop disposition timeline and strategy for each asset (immediate removal vs. scheduled end-of-life)

Assess equipment condition and determine optimal disposition channel (auction, return to lessor, salvage, donation)

Document disposal justification and obtain VP approval before proceeding

Coordinate with BU leadership to schedule removal and transition planning

Provide disposition schedule to Finance for asset retirement and accounting purposes

Auction House Selection & Management:

Maintain relationships with multiple regional and national auction houses and liquidation providers

Evaluate auction house options based on equipment type, geographic location, expected value, and timing

Negotiate auction consignment agreements and fee structures

Request pre-auction estimates on expected proceeds and residual value recovery

Provide auction houses with complete equipment documentation, photos, and condition reports

Coordinate auction timing and lot grouping to maximize proceeds

Serve as primary contact for auction house questions and coordination

Transportation & Logistics to Auction:

Arrange transport of equipment from business units to auction facility or designated location

Coordinate with approved transport carriers for safe and timely delivery

Ensure all equipment reaches auction in documented condition

Track equipment status from BU pickup through delivery to auction house

Obtain delivery confirmation and equipment acceptance documentation from auction facility

Maintain photographic documentation of equipment condition at time of delivery

Title Transfer & Registration Cancellation:

Initiate title transfer process to auction house or liquidation provider

Coordinate with state DMV to cancel vehicle registrations

Remove equipment from registration tracking systems (IFTA/IRP)

Deactivate Samsara devices from equipment before disposal

Ensure clean title transfer with no outstanding liens or compliance issues

Maintain documentation of all title and registration changes in master file

Auction Tracking & Proceeds Recovery:

Monitor auction listings and obtain lot numbers for tracked equipment

Track auction dates and provide advance notice to Finance of expected sale dates

Obtain final auction sale price and proceeds documentation

Verify proceeds received against expected sale prices and auction house projections

Track and report on residual value recovery by equipment type and vintage

Reconcile actual proceeds against budgeted residual values

Identify variances and trends (units selling above/below projections)

Provide Finance with sale documentation for revenue recognition

Asset Retirement & System Updates:

Coordinate equipment removal from Fleetio and all fleet management systems

Remove equipment from maintenance tracking and compliance schedules

Obtain asset retirement approval from Finance/Accounting

Provide complete disposition documentation package to Accounting for asset write-off

Maintain archive of all disposition documentation for audit purposes

Update asset registry to reflect final disposition status and sale date

Reporting & Documentation:

Prepare monthly/quarterly end-of-life disposition reports

Track and report on equipment removed, auction dates, sale prices, and proceeds

Report on residual value recovery rates by equipment class and age

Identify and track disposition delays or challenges

Prepare executive board packs on equipment disposition trends and proceeds

Maintain complete audit trail of all end-of-life equipment from flagging through final sale

Transportation Carrier & Towing Relationships

Establish and maintain relationships with national equipment transport carriers

Establish and maintain relationships with national towing companies

Negotiate MSAs (Master Service Agreements) with transport and towing providers

Verify insurance coverage and compliance requirements for all carriers and towing companies

Ensure carriers maintain DOT compliance and safety certifications

Provide business units with approved carrier and towing company contact lists and account information

Ensure all business units use only approved providers for equipment movement and towing services

Monitor provider performance, response times, and service quality

Address provider issues and escalate non-compliance to VP of Fleet

Cost Analysis & Optimization

Review and analyze transportation and towing costs by business unit

Identify opportunities to reduce transportation spend and improve efficiency

Develop reports on shipping costs by BU, cost trends, and benchmark opportunities

Evaluate whether business units should use internal resources (employees) vs. external carriers for specific moves

Provide data-driven recommendations on opportunities for cost reduction and process improvement

Track towing service usage and evaluate when BU employees should handle towing vs. external providers

Analyze residual value recovery and identify optimization opportunities

Prepare executive board packs highlighting transportation trends, challenges, and optimization opportunities

Compliance & Documentation

Ensure all carriers and towing companies maintain current insurance and MSA compliance

Track and verify insurance documentation for all approved providers

Maintain master list of approved transport and towing providers with current MSAs and insurance

Audit BU transportation spending to ensure only approved providers are being used

Escalate non-compliance or unauthorized provider usage to VP of Fleet

Maintain complete documentation trail for DOT compliance, titles, registrations, and carrier compliance

Reporting & Analytics

Develop and maintain dashboards on transportation costs, carrier performance, and asset movement status

Create monthly/quarterly reports on transportation spend by BU, cost per movement, and trends

Report on Samsara uptime, installation completion rates, and outstanding unit status

Report on DOT compliance status, inspection completion rates, and outstanding compliance items

Report on title and registration status, expiration tracking, and renewal compliance

Report on end-of-life equipment disposition, auction proceeds, and residual value recovery

Identify and track recurring transportation challenges and opportunities

Present findings and recommendations to VP of Fleet and executive leadership

CORE COMPETENCIES

Transportation and logistics operations: managing end-to-end equipment movement across multiple locations

DOT and regulatory compliance: understanding DOT safety requirements, inspection protocols, and multi-state requirements

Title and registration management: vehicle titling, multi-state registration, IFTA/IRP compliance

End-of-life asset management: equipment evaluation, auction processes, residual value recovery

Carrier and vendor management: negotiating contracts, managing MSAs, ensuring compliance and performance

Telematics and fleet technology: Samsara platform experience, installation coordination, system troubleshooting

Cost analysis and optimization: identifying spend reduction opportunities and operational efficiency improvements

Project management: coordinating multiple incoming/outgoing equipment moves and dispositions simultaneously

Data analysis and reporting: using data to drive decisions and communicate findings to leadership

Compliance and documentation: managing insurance, MSAs, DOT requirements, titles, and regulatory documentation

Cross-functional coordination: working with BU leaders, suppliers, carriers, IT, and compliance teams

EXPERIENCE & QUALIFICATIONS

5+ years of transportation, logistics, or fleet management experience

Industry experience with power, utilities, or heavy equipment is strongly preferred

Proven experience with DOT compliance and vehicle safety requirements

Proven experience managing vehicle titles, registrations, and multi-state compliance

Experience coordinating equipment or vehicle movements across multiple locations

Proven experience with carrier negotiations and MSA management

Experience managing telematics or tracking systems (Samsara, Verizon Connect, or similar)

Experience analyzing transportation or logistics costs and identifying optimization opportunities

Experience managing equipment end-of-life, auction processes, or asset disposition (preferred)

Strong project management skills: ability to manage multiple simultaneous projects

Proficiency with Excel and ability to develop reports and cost analyses

Excellent communication skills: ability to coordinate with vendors, BU leaders, carriers, and regulatory agencies

Bachelor's degree in logistics, business, supply chain, or transportation (or equivalent fleet management experience)

Preferred: CDL or transportation industry background

Preferred: Experience in heavy equipment, utility, or construction fleet logistics

Preferred: Familiarity with IFTA and IRP multi-state compliance

PowerGrid Services is an Equal Opportunity Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities


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