Business Office Associate

Business Office AssistantOur client, located near Canaan, NY is seeking a Business Office Assistant to join its administrative team. This is a full-time, on-site position offering a great opportunity for a detail-oriented and highly organized individual to contribute to the daily financial operations of a mission-driven organization.Reporting to the Director of Finance, the Business Office Assistant will provide support in multiple areas including bookkeeping, accounting, payroll, accounts payable and receivable, and general administrative functions. This role is ideal for someone with strong accounting knowledge, excellent computer skills (especially in QuickBooks and Google Suite), and the ability to thrive in a dynamic, collaborative environment.Responsibilities of the Business Office Assistant will include:Assist in managing daily financial transactions including billing, receivables, payables, and cash flowHandle check and cash processing, prepare bank reconciliations, and assist with payrollSupport audit preparation by compiling financial data and documentationEnsure compliance with tax laws and filing requirements at the local, state, and federal levelsGenerate reports for accreditation and regulatory organizations as neededProcess and verify invoices and purchase requisitionsManage vendor accounts and maintain accurate recordsReconcile credit card statements and ensure appropriate expense allocationsManage billing and collections, including communication with clientsMaintain accurate records of contracts, cash receipts, and accountsAssist in maintaining payroll records and processing payroll when neededSupport preparation of manual checks and benefit disclosuresMaintain documentation such as employee agreements and 403(b) compliance recordsDistribute departmental budgets and manage incoming/outgoing mail for the Business OfficeMaintain filing systems, organize documents, and ensure accurate recordkeepingRespond to inquiries from clients regarding billing and account information