Payroll Specialist

Payroll Specialist

Jackson Companies is seeking a detail oriented and customer-focused Payroll Specialist to join our payroll team. In this role, you will be responsible for accurately processing payroll for a large, multi-state workforce while ensuring compliance with payroll regulations. The Payroll Specialist partners closely with employees, managers, HR, and Finance to resolve payroll-related issues, maintain employee payroll records, and reconcile payroll data. The ideal candidate is organized, analytical, thrives in a fast-paced environment, and is committed to delivering exceptional customer service while maintaining the highest level of accuracy and confidentiality.

Shift: Monday - Friday

Duties/Responsibilities:

• Process payroll accurately and timely.
• Audit and Validate Payroll Data: Review timecards, attendance, earnings, deductions, and payroll calculations to identify and resolve discrepancies before payroll is finalized.
• Maintain Employee Payroll Records: Update employee information including tax elections, direct deposit, pay rates, deductions, garnishments, and employment status changes.
• Ensure Compliance with Payroll Laws: Maintain compliance with federal, state, and local wage and hour laws, tax regulations, overtime requirements, and company policies.
• Payroll Taxes and Garnishments: Process payroll tax withholdings, child support, tax levies, creditor garnishments, and other court-ordered deductions accurately.
• Respond to employee payroll inquiries: Provide timely, professional support to employees by email, phone, and in person.
• Reconcile Payroll Reports: Balance payroll registers, deduction reports, benefit files, and general ledger.
• Ad Hoc and Off-Cycle Payments: Prepare manual checks, bonus payments, retroactive pay adjustments, corrections, final paychecks, and other special payroll transactions.
• Support Audits and Reporting: Generate payroll reports and provide documentation for internal audits, external audits, benefit reconciliations, and government agencies.
• Other Duties: This position will also be assigned additional duties by their direct manager as needed.

Qualifications:

• High school diploma or GED required; associate or bachelor's degree in related field preferred.
• 2+ years of payroll processing experience in a high-volume, multi-state environment.
• Ability to work on-site as needed, position will be hybrid upon completion of training (2 days remote, 3 days in office).
• Experience processing payroll using HR/Payroll systems (UKG systems experience a plus).
• Advanced proficiency with Microsoft Excel, including formulas, lookups, pivot tables, and data analysis.
• Basic understanding of Payroll Laws: FLSA, overtime, SUI & SIT taxes, deductions, 401k earnings and other related technical payroll competencies.
• Proven ability to work in a fast-paced environment with several priorities while being flexible to shift priority.
• A history of working with others to achieve shared goals while taking responsibility for individual actions achieving consistent results.
• Demonstrated strong written and verbal skills with the ability to effectively communicate with all levels within the organization.

Benefits/Perks:

• Hybrid position (2 days remote, 3 days in office)
• A fun work environment with a family centric environment.
• Competitive compensation, opportunities for career advancement, and flexible work schedules.
• Medical, Vision, and Dental benefits within 30 days
• 401k match, profit sharing, bonuses, and performance-based raises.
• Up to 60% same day pay
• Store and Fuel employee discounts.
• Tuition Reimbursement (up to $5250 a year)
• And more!

Physical Demand:

Office work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. This role may occasionally require standing, walking, reaching, bending, kneeling, crouching, or stooping. Jackson Companies is an Equal Employment Opportunity Employer and will ensure that applicants and employees are given equal opportunities in employment and contracting activities regardless of race, religion, color, national origin, sex, age, disability, or any other protected characteristic.