Project Proposal Coordinator

Job Description

GENERAL JOB SUMMARY:

We are seeking a highly motivated project proposal coordinator to support Kratos SRE, Inc. in Crane, Indiana. The selected candidate will serve as a key resource in managing proposal development activities and coordinating project documentation efforts. This role is integral for organizing, tracking, and completing proposal‑specific deliverables while ensuring compliance with organizational standards and customer requirements. The project proposal coordinator will work closely with subject matter experts (SMEs), engineers, business development teams, and program managers to ensure proposals are accurately developed, well‑organized, and submitted on time.

ESSENTIAL JOB FUNCTIONS

Proposal Management and Coordination: Coordinate end‑to‑end proposal development activities, including kickoff meetings, milestone tracking, and submission deadlines. Develop and maintain proposal schedules, action‑item trackers, and status reports. Organize and facilitate proposal team meetings, capturing action items and ensuring follow‑through. Manage proposal document configuration, version control, and compliance matrices. Coordinate proposal reviews (color team reviews: pink, red, gold) and consolidate feedback. Ensure adherence to RFP/RFI requirements and company proposal standards. Track and communicate proposal deliverable status to leadership and stakeholders. Develop and maintain proposal templates, outlines, and content libraries. Compile and format proposal sections, including executive summaries, technical volumes, and cost volumes. Coordinate graphics, charts, and other visual elements. Maintain a library of boilerplate content and past performance examples. Collaborate with SMEs, technical staff, and business development teams to gather information for accurate content development. Support coordination across multiple contributors, including subcontractors and teaming partners. Communicate effectively with stakeholders at all levels. Handle sensitive information in accordance with security standards. Review proposals for completeness, accuracy, and compliance. Ensure all volumes meet page limits, formatting requirements, and submission guidelines. Conduct final quality checks before submission. Support post‑submission activities, including debrief analysis and lessons learned. Experience and Skills Travel: Up to 10% travel to customer sites, industry partner facilities, and proposal strategy sessions. Strong written and verbal communication skills. Excellent organizational and project–management skills with the ability to manage multiple concurrent proposals. Exceptional attention to detail and ability to work under tight deadlines. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint) and Adobe suite. Experience with proposal management tools and collaboration platforms. Strong interpersonal skills for cross‑functional collaboration. Ability to remain calm and focused in high‑pressure, deadline‑driven environments. Customer‑service oriented mindset. Proactive problem‑solver with strong analytical skills. Education and Experience Education: Bachelor’s degree in English, Communications, Business Administration, Technical Writing, Project Management, or related discipline (equivalent experience considered). Minimum 2–3 years of experience in proposal coordination, project coordination, or related roles. Demonstrated experience managing documentation in a deadline‑driven environment. Strong understanding of proposal development processes and best practices. Experience with document configuration management and version control. Proven ability to coordinate multiple stakeholders and deliverables simultaneously. Familiarity with government contracting or proposal compliance requirements (if applicable). Preferred: experience supporting federal government proposals and knowledge of FAR/DFARS. Preferred: experience with capture management or business development activities. Preferred: understanding of cost proposal development and pricing strategies. Security Clearance Must possess or be able to obtain Secret security clearance. Benefits Life/AD&D & Short/Long Term Disability Insurance 401(k) Savings Plan Employee Stock Purchase Plan (ESPP) Paid Time‑Off (PTO) Holidays Education Reimbursement Equal Opportunity Statement Kratos Defense is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. #J-18808-Ljbffr Kratos Defense & Security Solutions, Inc.