Human Resources Technician

Description

SUMMARY

Teya Development Company, LLC ("Teya" or "Company") is currently hiring an HR Technician. The HR Technician performs and monitors daily tasks, enters and audits data , and facilitates key HR initiatives/projects. The incumbent is expected to have strong organizational and time management skills, maintain high attention to detail, and participate in building and improving HR processes. Must be willing to travel.

ESSENTIAL DUTIES & RESPONSIBILITIES .

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.

• Partners with Operations Managers and HR Business Partners to support contracts, and operations for all HR activities.
• Responsible for HR transactions. Entering and managing data in systems as needed, with a high degree of accuracy. Audits data entry and system information for consistency, accuracy, issues, and compliance.
• Advises employees and supervisors/managers on core HR process questions. To include employee actions, recruitment and staffing, education, and development; compensation and benefits. Helps to interpret organizational policy.
• Educates employees on human resources policies, procedures, and performance development plans, emphasizing their role in providing and maintaining the goals of the organization.
• Assists in recruitment and staffing, ensuring fair recruitment and selection and encouraging a high level of retention; updates job descriptions; reviews and screens applicants; organizes qualified pools of applicants for referral to hiring managers; advises applicants on hiring process; assists with background checks, reference checks, and interviews.
• Prepares offer letters of employment, coordinates background checks and conducts initial review, coordinates drug testing and/or any contract/site/position related pre-employment items; manages new hire onboarding and conducts new hire orientations; and performs data entry for all new hires.
• Collaborates with managers on essential employee updates/changes, performs data entry or audits data entries for employee updates/changes, and facilitates cascading communications or requirements.
• Reviews all on-boarding, off-boarding and employee changes for assigned contracts for legal compliance, consistent best practice, and company policy/procedure. Executes necessary HR actions.
• Oversees and coordinates all tasks related to the full employee lifecycle. This position is also key to process improvements and workflow/system updates.
• Assists HR Business Partner/Manager in building workflows, templates, verbiage documents, and anything else needed.
• Ensures workflows, templates, and developed procedures are consistent with Teya objectives, mission/vision/values, and processes.
• Maintains accurate personnel files to ensure compliance with employment regulations, government contracting requirements, and common best practices.
• Guides new employees through the training process. Assists in the calculation of compensation for new hires by ensuring fair practices, against CBAs/Wage Determinations and/or market data.
• Creates reports, metrics and results of department in relation to established goals.
• Monitors regulatory requirements and Teya compliance with key HR-related regulatory updates.
• Work with key leaders within the organization on various HR projects and objectives.
• Partner with other departments to continually improve processes and service.
• Must become familiar with federal and state employment laws, processes, and procedures and have a desire to deepen both knowledge and experience including but not limited to federal contracting and OFCCP.
• Other duties as assigned

QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Required (Minimum) Qualifications

• Two (2) or more years of progressive experience in Human Resources positions in several functional areas. Two (2) years of experience in any similar or related roles may qualify in some cases.
• High School Diploma or equivalent; associate degree or bachelor's degree is preferred.
• Previous experience in a multi-company and multi-state environment required. Government contracting experience related to HR & benefits will be strongly preferred.
• Proficient with computers, especially Microsoft Suite (i.e., Word, Excel, Outlook, PowerPoint). HRIS system experience with Costpoint preferred.

Knowledge, Skills and Abilities

• Excellent verbal and written communication skills, including emails, reports, investigations, and preparation of letters.
• Excellent organizational skills and pays very close attention to detail.
• Must be able to effectively communicate with employees and outside vendors. Ability to work effectively with a diverse population of employees including all levels of executive, management, and staff.
• Excellent interpersonal, customer service, and motivational skills
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies. Must be able to interpret complex documents, such as federal contracts or Collective Bargaining Agreements.
• Strong analytical and problem-solving skills. Use logic and reasoning to identify strengths and weaknesses of alternative solutions and provide recommendations.
• Ability to meet day-to-day tasks and overarching project deadlines.
• Ability to work in a fast-paced environment managing a multitude of tasks. Strong time and project management skills with the ability to prioritize and deliver projects on schedule.
• Ability to maintain strict confidentiality of sensitive and proprietary data.
• Must have the ability to listen and understand employee concerns and formulate a decision to resolve the issues.
• Proficient with Microsoft Office Suite or related software.

Preferred

• Knowledge of the Human Resources disciplines and best practices; applicable Federal and state employment law such as Title VII, EEOC, ADEA, FMLA, SCA, DBA, US DOL Wage & Hour, USERRA, ADA, ERISA, and FLSA.
• Prior experience with HRIS data management, preferably Deltek CostPoint.
• Prior experience of dealing with or working in a union environment.
• Prior experience working with an Alaska Native Corporation or ample knowledge of Alaska Native culture.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

WORK ENVIRONMENT

Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.


Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.

SUPERVISORY RESPONSIBILITIES

• No supervisory responsibilities.

ADDITIONAL POSITION DUTIES:

This position description is intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. Other duties may be assigned, and the company reserves the right to modify, interpret, and apply the job description as necessary. This position description is not a contract for employment and employment is "at-will" unless otherwise stated in a Union contract, employment agreement, or where prohibited by local, state, or federal regulations.


EEO STATEMENT:

It is the company's policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude, and experience, to provide Equal Employment Opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work-related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, or other protected status. When applicable, the company's policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force, and benefits. It is the company's business philosophy and practice to provide reasonable accommodation, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.