Benefits Specialist

Position Type:
Support Staff

Date Posted:
7/27/2026

Location:
4 - Administrative Center - Human Resources
Job Description

TITLE:

Benefits Specialist

POSITION SUMMARY:

To expedite the processing of current and retired employee insurance and benefits and to maintain employee health insurance, life insurance, and flex benefit records.

DEPARTMENT:

Human Resources

REPORTS TO:

Director of Human Resources

FLSA STATUS:

Exempt

QUALIFICATIONS:

• High School diploma required. Associate's Degree or higher preferred.
• Experience managing employees benefits required.
• CEBS Certification preferred
• Experience with district current financial software desired.
• Proficient in Microsoft Suite including Word, Excel and Outlook.
• Able to handle highly confidential information.
• Must be detail oriented. Able to adhere to tight deadlines

ESSENTIAL FUNCTIONS:

40% Record Management:

• Maintain files, correspondence, and other documents related to current and retired insurance benefits.

• Maintain accurate employee insurance records for each certified/non-certified, administrator, exempt and full-time employees. This would include active employees, retirees, and employees on a leave of absence, workers' compensation and disability. Records consist of personal information, participation eligibility, and scheduled payments.

• Maintain a record of premiums that are due from retirees, employees on workers' compensation and leaves of absence.

• Process and maintain records for all long-term disability claims.

• Process and maintain records for all Flex (125) accounts.

• Process and maintain records for all Life Insurance Claims.

• Process and Maintain records for all 403(b)/457 annuity plan

15% Reports:

• Send out statements twice a year to retirees indicating their current available balances.

• Type letters/memo/reports as needed pertaining to benefits and insurances.

15% Invoicing/Billing:

• Process Medicare Reimbursements on a quarterly basis.

• Implement/prepare TRIP deductions and monthly payments to TRS for TRS retirees.

• Monthly Billing for Life Insurance, AD&D, and Disability.

30% Staff Relations:

• Coordinate the Insurance Committee - set up meetings, notifies members, and distributes appropriate information. Send out Insurance Highlights to all staff as needed.

• Act as liaison between employee, retirees and insurance company.

• Coordinate information with Human Resources office.

• Assist Employees with Benefit questions throughout the year and primarily during open enrollment, during preparation to retire and the start of the school year.

Supervisory Responsibilities None.

Decision-Making Responsibility

• Ability to override prescriptions based on guidelines set by the District. Administers the guidelines.
• Discretionary decision making regarding insurance payments based on individual circumstances.

WORK CONDITIONS:

Ability to work flexible works hours including evenings and weekends as needed.

TERMS OF EMPLOYMENT:

12 month: Non-Union Position

Position is eligible for IMRF and Benefits participation

Salary and benefits determined by Board of Education

Starting Salary - $61,800 annually or higher commensurate with equivalent work experience

Attachment(s):

• 2026 Benefits Guide.pdf
• Benefits Specialist.pdf