Medical Records Clerk

Health Assistant

Tacoma Public Schools

Expected Start Date: As soon as possible

Hours per day: Schedule to be determined, 8 hours per week

Pay Rate: $17.35/hour

Benefits: None

Examples Of Duties

This position provides assistance to the school nurse in routine health services and performs a variety of clerical activities at designated school/building site.

Essential Job Functions:

• Performs a variety of clerical activities in the health room, as directed.
• Maintains and updates student health records, including emergency contact telephone information, and other pertinent data especially for students with special health needs; prepares various reports, as requested.
• Maintains log of students entering the health center; updates, on the computer, immunization information on each student in the building.
• Reviews immunization records and contacts parents or guardians to contribute to immunization law compliance for each student; maintains a complete and signed Certificate of Immunization Status (CIS) or Certificate of Exemption (COE) for each student on file or online.
• Assists in the care of ill and injured students in accordance with established District and Health Services guidelines; refers complex problems to the principal or designated school nurse; recognizes situations that need emergency medical services.
• Administers medication and completes delegated tasks for students depending on need, such as, G-tube feeds and clean intermittent catheterization, with annual training by school nurse.
• May discuss health concerns and/or requirements with the family or guardian for additional follow-up with the student's physician.
• Assists in maintaining stock for health and supply rooms to ensure organization and proper inventory of materials; distributes supplies to classrooms, as directed.
• Assists in the annual health screening and follow-up activities; under the guidance of the designated school nurse.
• Treats all information and records in a confidential manner.

Other Job Duties:

• Maintains and updates knowledge and skills necessary for success in the position by participating in professional development activities.
• Attends staff meetings and in-service programs, as directed.
• May manage special projects and performs related duties, as assigned, on a temporary basis.
• Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.

Conditions:

Experiences frequent interruptions; required to work with, and defuse, if appropriate, difficult and sensitive situations and/or people; required to work extended hours; required to travel to District sites; may be exposed to infectious diseases; may be required to lift and carry up to 20 pounds, run, bend, squat, stoop, kneel, crouch, walk, twist, climb, and/or be mobile.

Minimum Qualifications

Education and Experience:

High school graduation or equivalent and experience in working with young people and parents, preferably in a health-related field; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.

Licenses/Special Requirements:

Valid Washington State driver's license.

Must possess, or required to obtain first aid certificate and CPR card by first day of employment.

Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance.

District training, as required, to perform duties of the position.

Allowable Substitution:

Equivalent combination of education and experience will be evaluated by the Human Resources Department for comparability.

Knowledge, Skills, and Abilities:

Knowledge of general office procedures.

Knowledge of first aid procedures and practices.

Knowledge of local health care community agencies is desirable.

Skill in obtaining, clarifying, and exchanging information.

Skill in oral and written communication.

Skill in promoting a quality customer service environment.

Skill in use of software programs for data entry.

Ability to operate a variety of office machines.

Ability to operate a personal computer and to use standard office software.

Ability to obtain, clarify, and exchange information.

Ability to maintain confidentiality.

Ability to respond to emergency situations in a calm and rational manner.

Ability to exercise good judgment.

Ability to communicate clearly and concisely both orally and in writing.

Ability to work under pressure and meet established deadlines.

Ability to organize, prioritize, and maintain good follow-through procedures.

Ability to coordinate activities.

Ability to demonstrate reasonable, reliable, and regular attendance.

Ability to maintain confidentiality.

Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socio-economic setting.

Ability to participate as a member of a team.

Supplemental Information

Nondiscrimination Statement:

Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, immigration or citizenship status, age, veteran or military status, sexual orientation, gender expression, gender identity, homelessness, disability, neurodivergence, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights Coordinator, Gender-Inclusive Schools Coordinator, and Title IX Coordinator: Tiffany Davis-Brantley View phone number on click.appcast.io, View email address on click.appcast.io

Section 504 Coordinator: Laura Tuman View phone number on click.appcast.io, View email address on click.appcast.io

Mailing Address: P.O. Box 1357 Tacoma, WA 98401-1357