Office Operations Coordinator

Deer Park, United States | Posted on 06/03/2026 Key Responsibilities Office Management Oversee day‑to‑day operations of the Houston office to maintain a well‑organized, fully functional workspace. Manage office supplies, inventory, and ordering to ensure consistent availability. Coordinate office logistics including deliveries, organization, and general upkeep. Plan and support team events, meetings, and internal gatherings. Serve as the point of contact for office‑related needs to ensure a positive and productive work environment. Inventory & Office Coordination Support Maintain and track medical stockroom inventory and office supply inventory at headquarters. Receive and review supply and equipment orders submitted by the field team. Place orders for requested items with approved vendors and suppliers. Develop and maintain relationships with vendors and suppliers to support operational and inventory needs. Coordinate pricing discussions and negotiate costs with vendors when appropriate. Provide internal team with pricing estimates and quotes for client‑specific supply and equipment requests. Monitor order requests for accuracy, consistency, and unusual quantities. Communicate directly with the field team to clarify or flag questionable requests before processing. Ensure inventory requests from field team align with operational needs and company guidelines. Coordinate and fulfill client‑specific supply or equipment requests, including preparing and shipping items as needed. Coordinate packaging and shipping of supplies and equipment to field staff or job sites. Track orders, deliveries, and shipment status to ensure timely fulfillment. Maintain organized records of orders, inventory usage, and shipment history. Monitor and manage the Inventory Department ticketing system to ensure timely review and fulfillment of requests. Order, inspect, and distribute supplies to field teams. Fulfill and ship supply orders for all clinics. Schedule and manage preventative maintenance for equipment (e.g., LP‑15s). Coordinate miscellaneous purchasing and ordering needs related to client support and outreach activities. Order materials and supplies for client appreciation events, outreach initiatives, and company‑sponsored activities. Help ensure all client‑related orders and materials reflect company standards and professionalism. Communication & Team Support Respond to field staff questions or route them to the appropriate team. Lead, coordinate, and participate in employee engagement efforts. Support team meetings, updates, and internal communication flow. Compensation Transparency The expected salary range for this position is $55,000 – $65,000 depending on experience and qualifications. This position is also eligible for per diem. Requirements High school diploma or equivalent required; Associate's or Bachelor's degree preferred. 2+ years of experience in office management, operations coordination, inventory management, purchasing, logistics, or a related role. Experience managing inventory, supplies, equipment, or stockroom operations. Experience coordinating shipments, deliveries, and order fulfillment. Experience working directly with vendors and suppliers, including obtaining quotes and placing orders. Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously. Excellent written and verbal communication skills. Strong attention to detail and commitment to accuracy. Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word. Ability to work independently while collaborating effectively with cross‑functional teams. Ability to maintain confidential and sensitive information. Ability to lift and move boxes and supplies up to 25 pounds as needed. Valid driver's license and reliable transportation. Preferred Qualifications Experience supporting field‑based operations, healthcare operations, or multi‑site environments. Experience with inventory management, purchasing, or ticketing systems. Experience maintaining vendor relationships and coordinating pricing or quotes. Experience coordinating employee engagement activities, office events, or internal meetings. Experience managing equipment maintenance schedules and tracking company assets. Knowledge of shipping carriers, freight coordination, and logistics processes. Knowledge, Skills & Abilities Strong problem‑solving and critical‑thinking skills. Ability to prioritize competing requests in a fast‑paced environment. Customer service mindset with a focus on supporting internal teams. Strong follow‑through and sense of ownership. Ability to identify process improvement opportunities and implement solutions. Professionalism, reliability, and a positive team‑oriented attitude. Benefits Salary Range: $55,000 – $65,000 (depending on experience and qualifications). Company‑sponsored health, dental, and vision insurance. Life insurance with options to increase coverage and add short/long‑term disability. Paid time off (PTO), accruing from day one. 401(k) with company match. Employee discount program. Access to additional third‑party insurance options. HV Health and Safety is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other protected characteristic under applicable law. #J-18808-Ljbffr HV Health & Safety