Executive Assistant

Overview Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross‑fertilization of ideas necessary for true innovation. Job Description Summary The Executive Assistant provides diverse administrative support to executive management, including independent judgment, proficiency at general office procedures and Microsoft office products, and excellent communication skills. Duties may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills. Completes most complex tasks under minimal supervision. Duties and Responsibilities Performs administrative assistant duties for a senior leader. Schedules and arranges appointments, meetings including coordinating documents, refreshments and resources, and conference calls. Prepares correspondence, meeting minutes or executive summaries. Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements. Schedules and arranges meetings/events for internal and external customers. Arranges travel reservations and prepares associated paperwork, ensuring all policy and procedures are adhered to. Generates, formats and proofreads documents which are often complex and technical in nature, including correspondence, reports, presentations, memoranda, tables, and charts while ensuring grammatical consistency. Answers and screens telephone calls, resolving routine and complex inquiries. Communicates executive leader intentions to other employees. Assists other administrative/executive assistants, and may assist with orientation and training of staff. Provides coverage and collaborates with other executive staff team members. Performs other duties as assigned. Skills and Abilities Superior communication and computer skills. Strong ability to coordinate Outlook calendars. Proficiency with databases and Microsoft Office applications (Word, PowerPoint, Excel, and Outlook). Knowledge and use of business systems. Self‑starter, organized, and detail‑oriented individual. Education High School Diploma or Equivalent required or Associate's Degree in a related field of Study preferred. Experience 7 – 10 years administrative support experience required. Additional Job Description Applicants selected for this position will be required to obtain and maintain a U.S. Security Clearance. Job Location Cambridge, Massachusetts 02139‑3563 Salary Range $38.00 – $66.59 (base salary only). Benefits We support many programs to improve work‑life balance including workplace flexibility, employee clubs, health and finance workshops, off‑site social events, and discounts to local museums and cultural activities. Apply now at EEO Statement Draper is committed to creating an inclusive environment. We understand the value of inclusivity and its impact on a high‑performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, national origin, veteran status, or genetic information. Draper is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact View email address on click.appcast.io. #J-18808-Ljbffr Draper Labs