Sales and Marketing Assistant

Overview Vista del Monte is hiring! Sales & Marketing Assistant/Coordinator, Full Time/Day Shift, Tuesday - Saturday. Pay $21.67 - $25.00. Summary The Sales Coordinator is responsible for providing essential support to the sales and marketing team at the assigned community. This position assists in supporting the sales pipeline, lead follow-up activities and move-in coordination, and ensures all administrative, marketing and communication tasks are executed in a timely and professional manner. Essential Functions Assists with CRM data entry and upkeep using WelcomeHome. Tracks lead activity, schedules follow-ups, and ensures the team has accurate, timely sales reports and updates. Prepares and organizes all necessary documentation for prospective residents, coordinates with internal departments to ensure readiness, and tracks all pre-move-in and move-in milestones. Maintains organized and current records and files. Prepares contracts, welcome packets, meeting materials, and marketing collateral. Manages calendars and schedules for the sales team. Fields calls, greets guests, and provides preliminary information about the community. Ensures communications are courteous, informative, and consistent with Front Porch standards. Assists in planning, promoting, and facilitating internal and external events that support lead generation and community outreach. Prepares RSVP lists, materials, and coordinates logistics as needed. Maintains current and well-stocked sales and marketing materials, including brochures, flyers, and promotional items. Serves as a liaison between the sales team and departments such as Environmental Services and Maintenance to ensure a smooth onboarding experience for incoming residents. Performs all other related duties as assigned. Detailed Skills Needed to Perform Essential Functions Communication/Interpersonal Effective written communication skills as appropriate for the needs of the audience. Professional, warm, and service-oriented demeanor. Decision Making / Organization Skills Demonstrates a high level of accuracy, even under pressure. Excellent organizational skills. Productivity Demonstrated time management and priority setting skills. Ability to simultaneously handle multiple priorities. Ability to work in a fast paced, dynamic environment. Ability to prioritize responsibilities and organize workload to meet deadlines. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Project Management Demonstrated project management skills. Effectively manages project deadlines and escalates issues as appropriate. Education or Equivalent Qualifications Essential: High School Diploma/General – One year of administrative support in a sales, hospitality, or senior living setting. Preferred: Associate Degree. Physical Requirements and Working Conditions Remain stationary 20% of the time. Lift or carry items: Seldom 11-25 pounds; Occasionally 11-25 pounds; Frequently 1-10 pounds; Constantly negligible. Ascend/descend stairs occasionally to provide essential services. Succinctly communicate information and ideas so others will understand accurately exchanged information. Consistently work in an office and assisted living facility-type atmosphere. #J-18808-Ljbffr